Receptionist and Admininstrative Assistant

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The Receptionist/Administrative Assistant will be responsible for the front desk and supporting the administrative needs of the CEO, and other departments as needed. The best candidate will have the background, experience and customer-centric attitude to accomplish daily tasks while balancing various projects, greeting guests and pro-actively keeping up with the team needs. We are seeking an energetic individual to serve as the 'first point of contact' and a helpful "go-to" resource for our office.

Receptionist and Administrative Assistant

The Receptionist/Administrative Assistant will be responsible for the front desk and supporting the administrative needs of the CEO, and other departments as needed. The best candidate will have the background, experience and customer-centric attitude to accomplish daily tasks while balancing various projects, greeting guests and pro-actively keeping up with the team needs. We are seeking an energetic individual to serve as the 'first point of contact' and a helpful "go-to" resource for our office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Supports / assistsCEO with administrative and day-to-day operations, projects and all other duties as assigned.
• Perform clerical work, such as data entry, filing, photocopying, and faxing.
• Direct visitors to the appropriate office or person.
• Assist with communication to employees of service arrivals.
• Receive, sort, and distribute daily mail or deliveries.
• Order office supplies as needed.
• Maintain office security by monitoring visitor access on incoming and outgoing traffic.
• Ensure reception area is tidy and presentable
• Responsible for receiving incoming packages and providing recipient notification.
  • On occasion help order food, for events, business, and executive meetings.
  • Update and maintain Sonfarrel Aerospace LLC. company phone list and Directory
• Performs other clerical duties for all departments as needed, such as filing, photocopying, scanning and attaching images in Sage 300 or other software.
• Assist with AP checks for regular mailing (insert signed checks into envelopes and stamp with postage) prepare documents for checks requiring special mailing (UPS, Certified Mail, Return Receipt, hand-deliveries, etc...) and filing all paid invoices. If necessary, take checks to post office.
• Perform special projects assigned by CEO.
• Maintain accurate and up to date files for CEO, HR and Accounting related functions as needed and assigned.
• Assist and provide support to other administrative support team members on an as needed basis.
• All other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function listed above satisfactorily. The requirements listed below are representative, but not exclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

• High School Diploma
• Minimum 2 yearexperience in Reception and or Administrative role
• Knowledge of Microsoft Office applications (Word, Excel and Outlook)

SKILLS and/or ABILITIES

• Ability to work well under pressure with a proactive approach to unusual occurrences.
• Ability to effectively respond to issues both verbally and in writing.
• Must be able to work independently, within a team and take initiative.
• Possess good organizational and leadership skills, attention to detail and openness to new ideas and procedures
• Requires a high level of commitment to customer service.

• Demonstrate ability to work well under pressure with a proactive approach to unusual occurrences.
• Requires good organizational and leadership skills, attention to detail and openness to new ideas and procedures.
• Experience in the utilization of MRP software required, Industrios strongly preferred, but not required.

PHYSICAL and/or MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and go up the stairs. Lifting is minimally required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Extensive computer use is required. Must have means of transportation to and from work; may require additional hours and on call requirements

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually moderate.

ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

EQUAL EMPLOYMENT OPPORTUNITY is an Equal Opportunity and Affirmative Action Employer. The Company is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. U.S. Citizenship/Permanent Resident is required for most positions .

ACKNOWLEDGEMENT: This has been reviewed with me. I agree that I meet the minimum requirements to perform the duties and responsibilities of the position. Additionally, I understand the physical and mental capabilities necessary to perform satisfactorily the essential functions of the position and I agree that I am able to handle the physical and mental demands for this position.