Receptionist POST NUMBER: 481152

Position: Receptionist

Location: Onsite in UTC/La Jolla area
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay Rate: $25–$26/hour, DOE
Employment Type: Temporary (through end of August)

Overview:
We are seeking a professional and customer-focused Receptionist to support the day-to-day operations of a commercial office environment. This role serves as the first point of contact for tenants, visitors, and service providers, while providing administrative support to the on-site operations team. The ideal candidate is detail-oriented, organized, and enjoys working in a fast-paced, professional setting.

Key Responsibilities:

• Serve as the initial point of contact, handling incoming calls, emails, and in-person inquiries

• Respond to customer service requests and escalate items as appropriate

• Manage incoming and outgoing mail and general correspondence

• Ensure phone and voicemail systems are functioning properly

• Issue and deactivate access cards and coordinate key requests

• Maintain vendor key sign-in/out logs

• Keep the front office and common areas presentable at all times

• Order and maintain office and kitchen supplies; assist with purchase orders as needed

• Create and distribute general notices and communications

• Track and follow up on service requests to ensure timely resolution

• Coordinate with vendors and service providers to support daily operations

• Maintain electronic and paper filing systems

• Assist with conference room scheduling

• Support tenant move-ins and move-outs

• Update internal databases, spreadsheets, and directories

• Assist with basic administrative tasks as needed

Qualifications:

• Previous receptionist, administrative, or customer service experience preferred

• Proficiency in Google Suite required; experience with Microsoft Office is a plus

• Strong attention to detail and organizational skills

• Excellent communication and customer service skills

• Ability to manage multiple priorities in an onsite office environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.