Accounts Receivable Specialist

Make an Impact! Discover Echo is a revolutionary company that has redesigned microscopy for the life sciences landscape. Our unique hybrid microscopes are used around the world by educators, scientists, and researchers for cutting-edge applications.

As an equal opportunity employer, we do more than accept difference. We celebrate diversity, we support employees from a wide range of backgrounds, and we benefit from the added creativity and richness that these differences bring to our offices and community. We pride ourselves on being a collaborative environment where everyone’s talents and opinions contribute to the greater good and are always recognized.

Our Accounting Team is growing, and we are looking for a motivated individual to join us as an Accounts Receivable Specialist. This position is responsible for entering orders, invoices, customer collections, maintaining ledgers, and resolving account irregularities. The Accounts Receivable Specialist will also ensure the timely and accurate processing of cash receipts and any other accounting transactions related to this role.

Responsibilities

● Reviewing new customer purchase orders and sales quotes to create new sales orders

● Receive and process Return Merchandise Authorizatrions (RMA’s)

● Bill customers based on proper shipping terms

● Process any cash receipts including, checks, EFTs, or credit cards

● Coordinate with vendors to collect on outstanding payments

● Communicate with customers on any accounts receivable inquiries

● Issue ad hoc, monthly, quarterly, and annual reports for sales, collections, and aging

● Maintain tax exemption document library

● Investigate and resolve billing discrepancies or misapplied cash transactions

● Post accounts receivable data to profit/loss reports, balance sheets and income statements

● Review all credit balances, and refunds and apply adjustments to corporate billing records

● Adhere to all environmental policies and programs as required

● Other duties as assigned

Competencies

● Business acumen and positive mindset

● Communication/logistics management

● Organizational effectiveness

● Results oriented relationship builder

● Independent but collaborative when necessary

Requirements

● High School Diploma or associate's degree. 5+ years related work experience required, experience in life sciences a plus

● Proficiency with Acumatica or related ERP (preferably Microsoft Dynamics) a plus

● Must be computer literate. Preferred candidate will have previous experience with accounting software, Microsoft Word and Excel

● Ability to recognize, research and resolve discrepancies in financial data

● Knowledge of milestone billing, INCO terms, and Sales & Use tax is a plus

● Experience with supplier portals (i.e Ariba and Coupa) is a plus

● Must possess excellent customer service skills

● Strong verbal and written communication skills

● Detail-oriented and works with a high degree of accuracy

● Ability to multi-task in a fast-paced environment

● Must be extremely responsible with integrity and ability to maintain confidentiality and discretion

What we offer:

The compensation for this position ranges from $28.00 to $32.00 per hour, commensurate with skills and experience. Discover-Echo provides a comprehensive benefits package that includes medical, dental, vision, and other supplemental coverage, along with a 401(k) plan featuring a company match of up to six percent. This role also offers the opportunity to contribute to a dynamic microscopy company that is advancing innovation and making a meaningful impact in life science research.