Advertising Project Manager (012326)

Closed Loop is a game-changing digital advertising agency that helps innovative companies like Clover, Rakuten, and Insperity maximize performance and achieve exceptional results through integrated paid media campaigns. We believe that happy employees create happy clients—it's part of the reason Ad Age has named us one of the Best Places to Work for the last seven years.

We’re looking for a proactive, detail-obsessed Advertising Project Manager to join our fast-paced digital advertising agency. As an integral part of the client team, you’ll keep client engagements running smoothly - ensuring campaign launches are on track and on time.

You’ll work closely with cross-functional teams, creative, media, data, and operations, to make sure deadlines are met, budgets are respected, and work exceeds expectations. If you love juggling timelines, organizing chaos, and seeing projects through from kickoff to launch, this role is for you.

What You'll Do

Project Planning & Execution

• Translate campaign briefs and SOWs into detailed project plans, timelines, and task assignments
• Coordinate internal and external resources to deliver digital campaigns on time and with all necessary assets
• Manage Google Drive and DAM organization for all client materials
• Proactively identify roadblocks and recommend solutions

Team & Client Communication

• Serve as the center point to align internal teams and clients
• Coordinate internal status meetings to keep projects on track
• Gather and communicate feedback, updates, and approvals.
• Facilitate weekly performance reviews and QBRs with client and internal teams by scheduling the meetings, taking notes, assigning tasks coming from client conversations, managing follow-up communication, and setting deadlines
• Communicate proactively with clients around deadlines & upcoming needs

Budget & Scope Management

• Track resources and deliverables to ensure projects stay on budget and within scope
• Ensure that campaigns are pacing on track to budget and own budget accuracy for a very complex client account
• Record monthly client spend across channels in internal systems for billing
• Facilitate contracts / IOs for media vendors
• Flag scope changes and assist in preparing change orders or updated estimates.

Quality Control & Delivery

• Oversee QA processes for creative assets, media placements, and digital builds.
• Ensure final deliverables meet client expectations and agency standards
• Coordinate asset hand-offs to the media team for implementation.

Process Optimization

• Help improve agency processes, templates, and workflows as needed

What You Bring

• 1+ years of project management experience or digital advertising experience in a digital agency
• Strong understanding of digital marketing, advertising workflows, and creative production
• Proficiency with project management tools (e.g., Asana, ClickUp, Trello, Monday.com)
• Excellent organizational, communication, and time-management skills
• Comfortable managing multiple projects simultaneously
• Detail-oriented with a problem-solving mindset
• Experience working with cross-functional teams (design, media, dev, strategy)

Additional Skills To Sweeten The Deal

• Familiarity with tools like Slack, Figma, Monday, Google Workspace
• Understanding of media buying (Meta, Google Ads, DSPs)
• PMP or other project management certification

What’s In It For You

• Competitive salary.
• Flexible time-off policy.
• Medical, dental, and vision coverage plus 401(k) matching and Flexible Spending Account (FSA).
• Remotely work for a company that was built for remote work. We've always been remote, and our company's structure, processes, and culture reflect that.
• Work with top-tier clients. We make a point of working with larger, growing brands that we find interesting. As a result, you get to focus your efforts on a couple of clients who are doing big things.
• Great colleagues who value teamwork, skill, and ability more than fancy rhetoric. You'll have the opportunity to learn from some of the brightest and most supportive people in our industry.

The salary range for this position is $50k - $60k/year, DOE.

Authenticity matters to us. We ask that all screening questions be answered thoughtfully and in your own voice. Use of AI-generated responses may disqualify an application.

Interested? If you like what you see, please complete the application below, upload your resume, and submit your best cover letter. We actually read them! Please note that prior to any offer of employment, reference and background checks will be performed.

Closed Loop is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment that respects, values, celebrates, and maximizes people’s differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.