Benefits & Leave Manager
- Lead the selection, implementation, and daily management of the company’s benefits portfolio, including medical, dental, vision, life, disability, and voluntary programs.
- Conduct annual benchmarking and cost analysis to ensure benefits remain competitive, cost-effective, and aligned with company strategy.
- Partner with brokers, carriers, and vendors to evaluate plan options, negotiate renewals, and identify opportunities for cost containment and value enhancement.
- Oversee the annual open enrollment process—including planning, system configuration, communications, training, and post-enrollment audits.
- Manage all Qualifying Life Events (QLEs) and ensure accurate, timely processing within HRIS and with benefit vendors.
- Build and manage a comprehensive ACA compliance framework, including eligibility tracking, offer management, reporting, and ongoing audits to ensure adherence to federal and state requirements.
- Monitor legislative updates related to ACA, ERISA, HIPAA, and other benefits regulations; recommend and implement necessary plan or policy changes.
- Partner with Finance and Payroll to reconcile benefits invoices, validate deductions, and ensure accurate financial reporting.
- Administer company leave programs (FMLA, ADA, parental, and state-specific), ensuring compliance, consistent policy application, and empathetic case management.
- Maintain all benefit-related data, workflows, and integrations in the HRIS, driving automation and data accuracy for eligibility, enrollment, and reporting.
- Develop and deliver employee-facing benefits communications, onboarding materials, and education sessions to enhance understanding and engagement.
- Produce regular analytics on benefits utilization, enrollment trends, and cost impact.
- Serve as the primary escalation point for complex benefits and leave questions, providing clear and compliant guidance.
- Manage vendor relationships, contracts, and renewals; ensure adherence to regulatory and service-level expectations through regular audits.
- Typically requires a minimum of 8 years of related experience with a Bachelor’s degree; or 6 years and a Master’s degree; or a PhD with 3 years experience; or equivalent experience.
- Proven expertise in benefits design, selection, and administration, including vendor management and cost analysis.
- Strong knowledge of ACA, ERISA, COBRA, HIPAA, FMLA, ADA, and state/federal leave laws.
- Demonstrated experience establishing or enhancing ACA compliance processes, including 1094/1095 reporting and eligibility tracking.
- Experience developing and implementing scalable benefits and leave administration processes.
- Proficiency with HR systems (e.g., ADP, UKG, Paylocity, Workday, Rippling, or similar) and advanced Excel/reporting capabilities Strong analytical and financial skills with the ability to interpret data and present recommendations.
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