Executive Secretary / Analyst I

Job Description and Duties

This position is subject to budgetary approval.

Patton State Hospital, Human Resources Department is accepting applications for at least (1) limited term full-time vacancy and future vacancies to the Executive Secretary classification in Central Nursing Services (CNS). May also consider an Analyst I to fill this vacancy. This position exists under the direction supervision of the Nurse Administrator. Expected work Hours may vary to meet the needs of the department. This position may be filled up to 12 months and may be extended up to 24 months with the possibility of becoming permanent

Qualified candidates should possess the following: strong organizational skills, high level executive administrative support while performing analytical research, project coordination duties. This position serves as a liaison between leadership, departments and stakeholders, ensuring efficient operations, accurate reporting and timely completion of organizational priorities. Candidates should have excellent verbal and written communication skills; the ability to solve problems and prioritize on a continual basis. Candidates should have excellent computer skills and the ability to maintain professionalism.

Please be certain that your application package is thorough as only the most qualified candidates will be scheduled for a hiring interview. Applicants will be disqualified from the interview process if the STD Form 678 is incomplete. That includes job titles, job duties, work address, time worked at that position, supervisor name, and supervisor phone number.

Required Qualifications : Ability to interpret and adhere to The Joint Commission Standards, Title 22 regulations, hospital policies and practices including the Nursing Policies/Procedures and Administrative Directives.

All applicants may be pre-screened for breadth and depth of experience. Only the most qualified applicants may be interviewed based on screening criteria. For this reason, it is especially important that applicants take special care in thoroughly and accurately completing the application.

If you are interested in applying for this position and meet the minimum qualifications, please visit the link to take the corresponding exam: or Analyst I Exam Link

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from [email protected] . It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

***Click on the link to complete the Department of State Hospitals Recruitment Survey:

You will find additional information about the job in the .

Working Conditions

Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # 522937 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at . Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Desirable Qualifications :

Interpersonal skills

Written and communication skills

Organizational Skills

Strong attendance

Good judgment

Benefits

Please review the that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees’ Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Executive Secretary I / Analyst I classification.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.