Executive Scheduling Coordinator

job summary:
We are seeking a detail-oriented and proactive professional to provide high-level calendar support. The ideal candidate will be a master of logistics, ensuring our senior managers can focus on their core priorities while you handle the complexities of scheduling, travel, and expenses.

Location: Remote

Duration: Open Ended

Shift: M-F 8 AM-5 PM PST

For immediate review and consideration, email resume to [email protected]

location: Telecommute
job type: Solutions
salary: $20 - 23 per hour
work hours: 8am to 5pm
education: High School

responsibilities:
Job Requirements

• Software Proficiency: Demonstrated experience using SAP Concur for travel and expense management.
• Problem Solving: Ability to identify and resolve issues independently by following documented procedures.
• Communication: Strong interpersonal skills to interface with senior leadership, external guests, and internal administrative teams.
• Organizational Skills: Exceptional attention to detail with the ability to manage multiple shifting priorities in a fast-paced environment.

qualifications:
Calendaring & Meeting Logistics

Proactive Management: Own and drive the calendars for supported senior managers, anticipating needs before they arise.

Meeting Coordination: Create, manage, and respond to meeting requests and polls efficiently.

Conflict Resolution: Identify and independently resolve complex scheduling conflicts to ensure a seamless workflow.

Visitor Experience

External Requests: Process and manage all external visitor requests.

Onboarding Guests: Provide visitors with "Guest Wi-Fi" procedures and essential site

Collaboration: Work closely with the local Admin team to coordinate guest arrivals and ensure a professional welcome.

Travel & Expense Management

Travel Arrangements: Book and manage end-to-end travel itineraries using SAP Concur.

Expense Reporting: Prepare, submit, and manage timely expense filings through SAP Concur, ensuring compliance with company policy.

#LI-JM4

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].


Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.


Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.