OneAdmin Planning & Operations Professional

Job Description and Duties

This is a 24-month limited term position which may be extended, cancelled, or made permanent at any time.

If becoming permanent, the selected candidate must be eligible for a permanent appointment at the time of the LT appointment or at the time of the conversion.

OneAdmin Planning & Operations has immediate Limited Term opening(s) for OneAdmin Planning and Operations Professional(s) at the Analyst II level Under the general direction of Data Quality & Analytics Manager (Supervisor I), the incumbent will contribute to the organization’s success by collecting and analyzing human capital and administrative data and metrics to identify important workforce trends, demonstrate the implications of these trends on the business, and assess service quality metrics. This is a high-impact position responsible for analyzing workforce data and insights, particularly as it relates to workforce planning, succession planning, diversity/Equal Employment Opportunity (EEO), talent management and business support. This role is responsible for ensuring the data is accurate and for translating it in a clear, concise, and business-relevant manner to key stakeholders.

Principal Duties/Responsibilities (include but are not limited to the following):

• Support Executive Vice President (EVP) & Chief Administrative Officer (CAO) and administrative initiatives (e.g. workforce planning, succession planning and diversity/EEO) by consolidating data, performing in-depth analysis and evaluation, conducting quality evaluations and audits, summarizing results and key trends, updating materials, and preparing reports & presentations.

• Develop a solid understanding of enterprise strategy, business line strategies, current and future workforce requirements, so that analysis are well-grounded and reflect business needs and opportunities.

• Design actionable, proactive metrics that drive forecasting capabilities and strategic insights.

• Managing multiple data sources and foster an in-depth understanding of the Oracle HR and other administrative databases, building queries to extract data ensuring the information are complete and accurate.

• Aggregate monthly management information reports and provide other ad-hoc analytics as required.

• Conduct quality evaluations for departments that report to the CAO, to ensure consistency of client service inquiries, and provide recommendations to improve individual and unit performance.

• Monitor and evaluate calls, program files and ad-hoc cases for quality, and perform quality assurance checks on data reported. Collaborate with management to provide feedback, coach and support Professional staff as needed.

• Assist as project Lead/coordinate to analyze department workflows. Provide an analysis and interpretation of process data, create workflow visualizations and develop recommendations to enhance existing processes.

• Draft, finalize and maintain the integrity of the administrative scorecard; develop documentation and support materials by collaborating with key administrative business stakeholders.

• Act as subject matter expert on all key administrative reporting systems. This includes identifying reporting and analysis problems and working with management to resolve them.

Occasional travel may be required

You will find additional information about the job in the .

Working Conditions

The successful candidate must reside in California upon appointment.

Selected candidate(s) hired may be required to attend in-person Onboarding at our Vacaville office with expenses for attendance paid by State Fund.

Special Requirements

Effective July 1, 2025, the State of California implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee’s monthly salary in exchange for leave credits. Employees appointed to this classification will have their monthly salary reduced and will accrue hours of PLP 2025 on the first day of each pay period in accordance with the applicable bargaining contract. The salary range(s) included on this job posting do not reflect the reduction in pay.

To be considered, you must provide a fully completed STD 678 application, resume, and statement of qualifications. Alternative documents submitted in lieu of required Application, Resume, or Statement of Qualifications will not be accepted. Completed STD 678 must include duties performed, start and end dates, and hours worked per week for each position held.

Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Understand and reconcile gaps/overlaps/apparent contradictions among and within reports and reporting tools, investigate possible methods of improving data collection and reporting processes for the administrative community, and ensure compliance to Administrative reporting quality standards.

• Work proactively and independently with OneAdmin Planning & Operations Management to perform analysis of relevant workforce metrics, uncover and interpret trends in data, and produce substantiated recommendations. Provide recommendations on further data and research to validate findings and design reports to key stakeholders summarizing the data and key findings.

• Conduct research and complete cost benefit analysis on return on investment of systems options for administrative programs.

• Provide administrative budget support to the EVP & CAO and OneAdmin Management by completing position and operating expense reports, tracking expense variances, making ledger account corrections as needed.

• Support the EVP & CAO and OneAdmin Management in developing relevant workforce and administrative metrics to ensure continuous alignment of the design of all administrative programs with organizational objectives and track progress against the organization’s and Administrative Office's strategies.

• Create regular and ad-hoc reports, data mining, data consulting and data analysis as needed.

• Handle other special projects as assigned.

Benefits

State Fund employees are eligible for a number of benefits. Our benefit package includes:

Health Benefits Program (CalPERS)

Retirement (CalPERS)

Employer Health and Consolidated Benefits Contributions

Dental, Vision

401(k) and 457 Deferred Compensation Plans

Employee Assistance Program

Group Legal Services Insurance

Holidays, Vacation/Sick/Other Paid Leave

Flex Elect Reimbursement Program

Wellness and Recognition

Alternate Work Schedules

Transit Pass Program

Tuition Reimbursement

Dependent Scholarship Program

Leadership Training

Mentoring Program

Background Investigation

Prior to employment with State Compensation Insurance Fund, a background investigation (BI) will be initiated.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  A SOQ of no more than one page, please answer the following:

  Describe a specific assignment or report in which you personally created and applied a pivot table in Excel (or a comparable Business Intelligence tool) to analyze and/or visually present data.

  In your response, detail the following:

  • The context and purpose of the assignment, including the type and structure of the raw data you worked with

  • The final outcome of your work, including who used the results and what decisions or actions were influenced by your analysis.