Payroll Specialist POST NUMBER: 480412

Payroll Specialist

Position Summary

We are seeking a detail-oriented Payroll Specialist to join our team. This role is responsible for processing payroll accurately and on time, ensuring compliance with federal, state, and local regulations, and providing exceptional support to employees regarding payroll-related inquiries. The ideal candidate will have strong payroll experience, excellent organizational skills, and a commitment to accuracy.

Key Responsibilities

• Process weekly, biweekly, semi-monthly, or monthly payroll for employees
• Review and audit payroll data for accuracy, including timecards, earnings, deductions, and taxes
• Maintain employee payroll records and ensure data integrity within payroll systems
• Process new hires, terminations, status changes, and compensation updates
• Administer wage garnishments, levies, child support orders, and other payroll deductions
• Reconcile payroll reports and prepare journal entries as needed
• Ensure compliance with federal, state, and local payroll regulations
• Assist with payroll tax filings and year-end activities, including W-2 processing
• Respond to employee questions regarding pay, deductions, taxes, and payroll policies
• Support audits and provide payroll documentation as requested
• Collaborate with Human Resources, Finance, and other departments to ensure accurate payroll processing
• Identify opportunities to improve payroll processes and efficiencies

Qualifications

• 3 years of payroll processing experience
• Strong understanding of payroll laws, tax regulations, and compliance requirements
• Experience processing multi-state payroll preferred
• Knowledge of garnishments, payroll taxes, and employee benefits deductions
• Proficiency with payroll systems such as ADP, Paycom, UKG, Workday, Ceridian, or similar platforms
• Advanced Microsoft Excel skills preferred
• Excellent attention to detail and problem-solving abilities
• Strong communication and customer service skills
• CPP certification is a plus

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Career growth opportunities
• Collaborative and supportive work environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.