Accounts Payable Specialist

Job Description

Job Description

The primary objective of this position is to provide non-payroll payment and disbursement for approved invoices and expenses.

Job Requirements: include the following essential duties and responsibilities. Other duties may be assigned.

• Process payables: examine all invoices for appropriate documentation and GL accounts, match invoices to receiving documents, and enter invoices into the A/P system. Generate a payable report for approval before processing for payment. Print and obtain signatures on all accounts payable checks. Distribute signed checks as required. Prepare credit card, online, and/or phone payments to specific vendors.
• Manage corporate credit cards: download transactions, generate and distribute statements, collect documents (i.e. receipts, invoices, etc.) to match and reconcile all transactions; and process payments for all statements.
• Prepare/process international wire payments of our major vendors and submit them to superiors for review before they are released by our CEO.
• Process outside representative/Iluminarc commission payments; run collection report, match line items to pay invoices, generate the payable report for review and approval and issue checks.
• Respond to vendor inquiries, research vendor statements, and resolve discrepancies. Maintain all accounts payable reports, spreadsheets, and accounts payable files.
• Analyze Payable Aging reports monthly and perform proper document filing.
• Gather A/P documents for auditors, if applicable, and for the 1099 Form at the year-end.
• Assist accountant and superiors as necessary.

Education and/or Experience:

• Associate’s degree in accounting, finance, or business
• 2 years of accounting or bookkeeping experience; or an equivalent combination of education and experience.
• Solid understanding of debits and credits and how they relate to invoices.
• Attention to detail, excellent mathematical and analytical ability.
• Strong oral and written communication skills.
• Strong working knowledge of MS Office (Word and Excel), ACCPAC, CRM Software, and small office equipment (10 key-adding machines, fax, and copier).
• Must complete Chauvet University Modules 1 and 2.

Physical Demands:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and stoop, kneel, crouch or crawl. The employee is occasionally required to sit and climb or balance. The employee must regularly lift and/or move up to ten pounds, and/or lift/move up to fifteen pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions:

Work is performed primarily in a standard office environment, but may involve exposure to moderate noise levels from printers and other peripherals.