Development Administrative Assistant

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The principle function of the Development Administrative Assistant will assist the Development and Communications Team by providing administrative support including:

Administrative and Department Support:

• Process Thank You Letters and coordinate signatures and mailings
• Update Donor Records on Raisers Edge including new gifts, name changes, mailing updates, etc.
• Maintain donor contact lists and update records on Constant Contact and Raisers Edge
• Draft and process Check Requests
• Coordinating logistics such as meetings, phone calls
• Schedule Zoom meetings
• Take meeting minutes for Department meetings and Board Meetings
• Prepare edit and/or proof read documents, memos, emails, letters, etc.
• Calendar Management
• Order and organize office supplies as needed
• Create and send Fed Ex mailings and schedule pick ups
• Manage subscriptions and submit Purchase Orders (P.O) when applicable for: Grant Tracker+, Raiser's Edge, Constant Contact, etc.
• Organize Department Procedure Binders for Grants, Board, Communications, Events, Audits and other as needed
• Assist with Reach Out and Read (ROR) program coordination including book donations and book deliveries to clinic sites
• Create and keep up to date contact lists for grants, political contacts, agencies and other key contacts

Board of Directors Support:

• Attend Board Meetings and type draft Board Meeting minutes and submit for review and approval
• Send out Board email and Constant Contact meeting invites and reminders
• Call Board prior to monthly meetings & log RSVPs
• Process monthly Board consumer members check requests

Grants Administrative Duties:

• Assist with filing new submitted grants with all documentation (narrative, budget & attachments) into Development Grant Binder Annual as needed
• Assist with grant forms, letters of support, attachments and other grant related support materials as needed

Fundraising Events:

• Assist with coordination, planning, and organization of event logistics for special events
• Create sponsorship letters for approval and sends out to past and potential new event sponsors
• Participate in all Fundraising Events including coordinating logistics, setup through tear down, volunteer management and other duties as assigned

Other:

• Assist with Volunteer coordination at TCC
• Assist with taking new photos and videos of staff, Board, patients, clinics as needed

Qualifications:

• Associates Degree in related field and/or two (2) years related experience is required . Bachelor's Degree preferred.
• Must be proficient with MS Word, Excel, PowerPoint
• The ability to work independently and in a team environment is required.
• Excellent speaking, writing, problem solving, and organizational skills is required.
• The ability to multitask between projects and meet deadlines is required.
• Must have the ability to maintain a high level of professionalism and confidentiality.
• Ability to provide respectful, empathetic and excellent customer service
• Willingness to work some evenings and weekends to participate in fundraising events and complete special projects
• Demonstrate understanding and commitment to TCC's mission and helping diverse and underserved population in the community

Reports to the Director of Development and Communications

Job Type: Full-time

Pay: $26.00 - $29.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Development Administrative: 2 years (Required)
• Microsoft Office: 4 years (Required)

Work Location: In person