Senior Accounts Payable Associate

Expectations for this Role

• Perform initial review on vendor's legitimacy, including obtaining contracts or agreements, invoices, W-9's, and other supporting documents.
• Own and maintain vendor profiles in both accounting system and payment solution.
• Perform daily AP responsibilities by receiving, processing, verifying, and reconciling invoices.
• Collaborate internally and externally to obtain necessary information, ensuring all supporting documents are tracked and stored in an organized manner.
• Assign bills to correct GL accounts and cost centers by analyzing invoice/expense reports.
• Assist with month-end AP accrual procedures by preparing analyses of accounts and producing monthly reports.
• Maintaining the Accounts Payable email inbox and provide timely and accurate responses to accounts payable inquiries.
• Manage the preparation and distribution of 1099 forms for applicable vendors.
• Assist with annual financial audits and ad-hoc regulatory audits.
• Continue to improve the payment process and controls.
• Complete all required documentation in a timely and accurate manner.
• Protect privacy and maintain confidentiality of all company procedures and information about team members, participants, and families.
• Travel expense reporting and administration of the corporate credit card program.
• Calculate sales or use tax accurately on applicable non-inventory invoices.

Attributes of an Ideal Candidate

• High School Diploma is required, Bachelor's degree is preferred.
• Minimum 3 years of Accounts Payable experience with solid understanding of basic bookkeeping.
• Microsoft Office Suite with emphasis on Excel, pivot tables, data analysis and formulas.
• Demonstrate customer focus (internal and external).
• Is resourceful and proactive; strong problem solving and analytical skills.
• Strong attention to detail and accuracy with an exceptional work ethic.
• Ability to professionally communicate (verbal and written) at all levels of the business.
• Experience working independently as well as strong desire to work in a team environment to accomplish business objectives.
• Strong time management and organizational skills; works well in a deadline driven environment.

Location

• Hybrid, Los Angeles, CA
• This role should expect to work onsite up to 3 days per week, with potential consideration for flexibility as the role evolves.