Accounting Administrator 1 (Supervisor)

Job Description and Duties

The Accounting Administrator 1 Supervisor functions as the Accounts Payables and Travel Unit Manager. Will have knowledge of the accounting functions as it relates to payables, travel, tracking expenditures, and financial statements using principles of policy formulation and governmental accounting principles and procedures.

This position directs the unit's accounts payable functions including the accurate and timely processing of disbursement and travel activities, maintaining internal controls, vendor, internal stakeholders, and management relationships. Collaborates with other units to streamline processes and resolve discrepancies. Serves as a liaison to fiscal control agencies and provide expert advice and guidance for staff and department managers. Engage and foster a close working relationship with staff. Evaluate work performances, provide training, and develop staff skills and knowledge.

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Working Conditions

This position is classified as “Hybrid” and is currently eligible for up to three days of telework per week, with a minimum of two days of in-office work.

The reporting location for this position is at CCC HQ located at 1719 24th Street, Sacramento, CA 95816.

HQ Working Location

There are many perks to joining our team in downtown Sacramento!

• Convenient Transit: Accessible by public transit next door (23rd Street Light Rail stop)
• Free Parking: Free street and limited space in our on-site lot.
• Quaint Location: Centered in Sacramento’s historic midtown with walkable tree line streets, charming homes, and unique shops and restaurants; all just steps away from our front door.
• Easy Commute: Less than a mile away from the Capital City Freeway (Highway 80)
• Commuter-Friendly: Walking or biking? We’ve got you covered with changing room and showers.
• Sustainable Workspace: Our old green building is eco-conscious. You’ll have the opportunity on making a big impact on California’s youth and environment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrate the ability to plan, organize, and oversee the work of staff responsible for processing payments, travel reimbursements, reconciling accounts, and completing complex accounting tasks.
• Strong skills in staff development, mentoring, accountability, and performance management.
• Extensive knowledge of governmental accounting principles, policies, and procedures and the ability to analyze and recommend accounting treatments for new types of activities and/or programs.
• Strong understanding of processing disbursements for vendor payments, travel reimbursements, legal settlements, and other financial obligations in compliance with the State rules and regulations.
• Ability to evaluate and improve business processes, policies, and procedures to enhance efficiency and accuracy.
• Ability to work effectively with diverse teams and stakeholders.
• Ability to deliver quality work in a fast-paced environment.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

A Statement of Qualifications (SOQ) must be submitted along with the State Application and serves as documentation of candidate’s ability to present information clearly and concisely in writing. It should be typed, no more than two (2) pages in length, using Arial size 12 pt. font, and normal margins.

The SOQ must be typed, titled “Statement of Qualifications,” and each response must be numbered and list all relevant experience, education, and training, including places of employment, dates, and duties performed. The SOQ must not exceed two pages in length and must not have font smaller than Arial 11 point.

1. Describe your knowledge and experience with FI$Cal and/or Other Accounting Systems.

2. Describe your experience leading and managing a team of accounting professionals responsible for accounts payable and/or payment processing functions. Please include details such as the size of the team, the types of payments your team handled, and the volume of transactions processed.

3. Describe your experience in ensuring excellent customer service while serving in an accounts payable and/or payment processing role. Please provide an example of how you maintained strong relationships with suppliers or internal customers while resolving payment-related issues.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Please see the section below titled "Statement of Qualifications" for instructions on how to complete the SOQ.