Administrator-Property Mgmnt

Job Summary

We are seeking an Administrator-Property Mgmnt for a temp-to-hire opportunity with a commercial property management organization in San Jose, CA. This role is ideal for an administrative professional with strong communication skills, excellent organization, and an interest in supporting commercial real estate operations.

The Administrator-Property Mgmnt will serve as an important liaison between tenants, property management, maintenance, vendors, security, and internal teams. This position offers the opportunity to build hands-on experience in commercial property administration while working in a professional, team-oriented environment with supportive leadership and opportunities for long-term growth.

Key Responsibilities

- Serve as a professional point of contact between tenants, property management, maintenance technicians, security, vendors, and internal teams.
- Support the leasing team by preparing letters, lease agreements, notices, and related tenant correspondence.
- Maintain accurate tenant files, vendor files, property records, and administrative documentation.
- Assist with accounts payable processes, including invoice review, coding, processing, and follow-up.
- Use property management and document platforms such as Yardi, NetVendor, Commercial Cafe, Payscan, and DocuSign.
- Help ensure timely communication, organized workflows, and responsive support for day-to-day commercial property operations.

Compensation and Benefits

- Salary range: $55,000 to $65,000 per year.
- Job type: Temp-to-Hire.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support commercial property management administration and tenant communication.
- Prepare lease documents, notices, letters, and property-related correspondence.
- Maintain tenant files, vendor files, invoices, and administrative records.
- Coordinate with maintenance, security, accounts payable, leasing, and property management teams.

- 1 to 2 years of administrative, clerical, property management, real estate, or related office experience.
- Strong professional communication skills, including the ability to interact effectively with tenants, vendors, and internal staff.
- Proficiency with Microsoft Office and general office systems.
- Experience using or ability to learn Yardi, NetVendor, Commercial Cafe, Payscan, and DocuSign.
- Strong attention to detail, organization, follow-through, and ability to manage multiple priorities.
- Dependable, service-focused, and comfortable working in a fast-paced commercial property management environment.

Preferred Qualifications

- Prior experience in commercial property management, real estate administration, or tenant services.
- Familiarity with accounts payable, invoice processing, vendor documentation, and lease administration.
- Experience maintaining tenant and vendor files in a property management software system.