Human Resource Specialist

Role Summary:

The HR Specialist is responsible for assisting the Human Resources operation by performing a broad number of duties. The ideal candidate will have a solid understanding of HR policies, payroll regulations, and best practices, ensuring compliance with federal, state, and local laws. Perform employee related support functions such as preparing and maintaining personnel files, generating and processing employee related documentation, and assisting employees with benefits and compensation questions.

Position Responsibilities

• Perform employee related functions such as preparing and maintaining personnel files, generating and processing employee related documentation, and assisting employees with benefits and compensation questions.

• Support the recruitment process by posting job ads, screening resumes, coordinating interviews, and facilitating onboarding when necessary.

• Coordinate and schedule interviews, new hire orientations, training sessions, and other HR-related meetings.

• Conduct pre-employment screenings (background checks), new hire orientations and assist with offboarding processes, including exit interviews and final paperwork.

• Prepare and process weekly payroll for exempt and non-exempt employees .

• Ensure proper tracking and deduction of benefits, 401(k), taxes, garnishments, and bonuses

• Collaborate with payroll to ensure timely and accurate processing of employee changes and pay-related updates.

• Managing timesheet and travel authorization approval. Serve as point of contact for **timesheet management. **Audit and resolve timekeeping discrepancies weekly. Audit and resolve timekeeping discrepancies weekly. Provide training and support for employees on clock-in procedures, PTO balances, and time edits

• Assist with the development and rollout of training and development initiatives, including tracking attendance and collecting feedback.

• Administer employee benefits and compensation programs, and act as a liaison with benefit providers to resolve employee questions.

• Provide guidance to employees on HR policies, procedures, and programs, escalating complex issues when necessary.

• Participate in social committees, help plan events.

• Support performance management processes, including review cycle coordination and tracking completion.

• Assist with HR communications such as intranet updates, and announcements.

• Maintain compliance with federal, state, and local employment laws and regulations; update policies as needed.

• Generate standard and ad hoc HR reports to support audits, leadership decision-making, and workforce planning.

• Continuously seek ways to improve HR processes and systems for greater efficiency and employee satisfaction.

Qualifications :

• Bachelor’s degree in human resources, business or related field; HR certification preferred
• 3-4 years of experience in HR, preferably in a corporate office environment
• Understanding of California-based employment law and the applicability to HR polices.
• Working knowledge of California wage & hour rules (other states a plus), garnishments, benefit deductions, and timekeeping systems
• knowledge of SuitePeople/Workforce or other HR systems
• Excellent writing skills with some experience with drafting employee communications
• Understanding of California-based employment law and the applicability to HR polices.
• High attention to detail and quality of work
• Strong skills in Microsoft Excel, Outlook, and Word
• Excellent attention to detail, confidentiality, and follow-through

You should be proficient in:

• Bachelor's Degree
• Human Resources