Legal Secretary

Job Description

Job Description

Our client, a respected mid-sized civil litigation defense firm , is seeking an experienced Legal Secretary to support a busy team of attorneys. The ideal Legal Secretary candidate has a strong background in civil litigation and thrives in a fast-paced, team‑oriented environment.

Key Responsibilities

• Provide comprehensive administrative and litigation support to attorneys handling civil defense matters.
• Prepare, proofread, and file pleadings, discovery, motions, and correspondence in state and federal courts.
• Manage attorney calendars, schedule depositions, hearings, and client meetings .
• Handle court filings (electronic and physical) and maintain case files.
• Communicate with clients, court staff, and opposing counsel in a professional manner.
• Assist with billing and time entry for assigned attorneys.

Qualifications

✅ 3+ years of legal secretary experience with a focus on civil litigation.

✅ Proficiency in e-filing (state and federal) and knowledge of court rules and procedures.

✅ Strong organizational and time-management skills – able to handle multiple deadlines.

✅ Proficiency in MS Office Suite (Word, Outlook, Excel); experience with legal case management software a plus.

✅ Excellent written and verbal communication skills.

Why This Firm?

✨ Competitive salary & comprehensive benefits package.

✨ Collegial, mid‑sized firm environment with a strong reputation.

✨ Direct exposure to a variety of civil litigation matters.

✨ Opportunities for growth and professional development.

How to Apply

📧 Please send your resume (and writing sample if available) in confidence to Vice President, Quidana Dove at Quidana.Dove < at > RobertHalf. < com > with the subject line: Irvine Legal Secretary

• Minimum of 3 years of experience as a Legal Secretary, preferably in civil litigation.

• Strong proficiency in calendaring software such as Practice Master.

• Familiarity with document management systems like Docuware.

• Experience with state and federal court filing procedures, including e-filing platforms like One Legal.

• Solid organizational skills and ability to manage multiple tasks effectively.

• Knowledge of California civil procedures is highly desirable.

• Proficiency in Microsoft Word for document formatting.

• Associate degree or equivalent certification in legal studies is preferred.

Why This Firm?

✨ Competitive salary & comprehensive benefits package.

✨ Collegial, mid‑sized firm environment with a strong reputation.

✨ Direct exposure to a variety of civil litigation matters.

✨ Opportunities for growth and professional development.

How to Apply

📧 Please send your resume (and writing sample if available) in confidence to Vice President, Quidana Dove at Quidana.Dove < at > RobertHalf. < com > with the subject line: Irvine Legal Secretary