Accounts Payable and Business Office Coordinator

Job Description

Job Description

The Buckley School is a dynamic, nurturing learning community committed to equity and inclusion, and as such, seeks to hire talented employees with diverse backgrounds.

Accounts Payable and Business Office Coordinator

The Buckley School, Los Angeles' oldest K-12 all-gender learning institution, has an opening for an Accounts Payable and Business Office Coordinator. This position maintains the orderly operations of the School's accounts payable function and ensures accuracy of related records.

ESSENTIAL FUNCTIONS:

• Process a high volume of vendor invoices
• Create and maintain new vendor accounts, collect IRS form W9 and produce 1099s
• Interact with vendors over the phone, in person, on zoom and via email
• Assist the Director of Finance and Chief Financial Officer with accounting, finance and other projects as needed and perform administrative functions to support the Business Office
• Reconcile bank accounts on a monthly basis
• Purchase for various departments and track expenses
• Prepare and distribute departmental budget to actual reports and research and reclassify discrepancies
• Serve as a backup administrator for the student billing desk and G-card function
• Assist in the implementation of Payment Assistant Blackbaud module
• Produce, issue and circulate monthly departmental budgets for department chairs.
• Address any necessary account reclassification

RESPONSIBILITIES/DUTIES/TASKS

• Process all invoices and ensure approvals are in accordance with disbursement policy, and if necessary, circulate for approval
• Obtain and input new vendor info into Blackbaud including tax ID
• Prepare 1099s on an annual basis, meeting required deadlines (January)
• Issue weekly and ad-hoc payments, utilizing electronic payment of funds whenever possible
• Code the Corporate card account purchases - input the JE and obtain proper approvals
• Review and evaluate other options for credit cards
• Review expense reports to ensure compliance with Travel and Expense Policy and process payments
• Prepare and book journal entries into Blackbaud and reconcile with General Ledger
• Maintain and manage school's paperwork storage process with offsite vendor
• Reconcile all prepaid Expense accounts and book monthly amortization
• Perform analyses on other accounts or expenditures as required
• Perform monthly bank reconciliations
• Assist with audit requirements - pulling requested information for the auditors and preparation of schedules. (June and Sept)
• Order and maintain office supplies for the business office

EDUCATION AND/OR EXPERIENCE:

• High School diploma required. Bachelor's degree preferred
• At least four years of relevant work experience in accounts payable
• Blackbaud experience preferred
• Experience working with individuals from diverse backgrounds and cultures
• Strong interpersonal, written, and verbal communication skills
• Organizational competency with high attention to detail and ability to maintain confidentiality
• A warm, professional, punctual and proactive attitude
• Self-motivated and disciplined to work well independently and along with others

SKILLS AND ABILITIES:

• Basic accounting and math skills
• Hands-on knowledge of and proficiency with MS Office applications, especially Word, Excel and Outlook as well as Internet Explorer
• The ability to multi-task projects in a fast-paced work environment
• The ability to work independently and strong organizational & prioritization skills
• Good customer relations and problem-solving capabilities
• Knowledge of and demonstrated competency in diversity, equity and inclusion
• Demonstrates adaptability, dependability, good judgment, strong social skills, impressive communication skills in writing and speaking, and the abilities to read, assess, imagine, evaluate, calculate, & make wise decisions
• Maintains confidentiality, particularly due to sensitive natural of information circulated in the role and in the department
• Models a growth mindset and continuous learning and believes in the capacity for growth
• Basic working knowledge of budget management practices
• Able to apply technology solutions to improve efficiency of business office function. Demonstrated skill in configuring, installing, maintaining, using, and troubleshooting various technologies and applications, and the ability to learn new and evolving systems and products. Proficient in Word, Excel, PowerPoint, internet searches
• Strong ability to process paperwork timely and maintain effective electronic filing systems
• Able to proactively initiate, participate in, and follow through on strategic planning matters and on work assignments. Positive attitude and teamwork perspective are essential.

COMPENSATION

The salary range for this role is $30 - 34/hour.

The base salary is separate from fringe benefits, such as retirement contributions, daily lunch, on-site parking, contributions to medical, dental, vision, life/AD&D plans, or our generous time off policy. Our pay ranges are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at The Buckley School, your actual base salary will be determined by your education, experience, and schedule.

TO APPLY:

Interested candidates should visit:

In a cover letter please explain how you have included diversity, equity, and inclusion in your work with students or colleagues.

ABOUT THE SCHOOL:

The Buckley School proudly carries on the mission of its founder, Dr. Isabelle Buckley, who in 1933 set out to provide students with an education characterized not only by academic excellence, but also a sense of self-esteem, responsibility, and character. An independent, all-gender day school for students in kindergarten through grade 12, providing students with a program based on critical thinking, creative self-expression through arts, physical development, and moral education lies at the heart of Buckley's ethos.

At The Buckley School, faculty and staff believe in their students, see their capacity for growth, and nurture their ability to create and evaluate. Students are honored for their diverse backgrounds and admired for their ability to lead with empathy and courage. Inspired by its mission, the Portrait of a Graduate, Dr. Buckley's Four-Fold Plan - education with equal emphasis on Academics, the Arts, Athletics, and Moral Education - and the Buckley Commitment of Honesty, Loyalty, Respect, Kindness, Self-Reliance, and Self-Discipline, faculty uplift students, partner with parents, and build community every day.