Office Manager, SY25- 26 (California)
Summit Public Schools
Daly City, CA
Office Manager at Summit Public Schools (View all jobs) Reporting to the Dean of Operations, the Office Manager supports the school leadership team to provide a warm, welcoming and organized environment. As the first person that people see when they arrive, the Office Manager is the face of the school and delivers first-class customer service to families, students, and other visitors. The Office Manager will also keep the office neat and organized, helping to ensure that daily operations run smoothly and set up and serve breakfast and lunch, ensuring that students have the fuel they need to learn every day. This includes organizing and maintaining food service, maintaining all food service logos, and interacting with families in a positive manner. Who We Are What if all students graduated high school with the knowledge, skills and habits they need to lead a fulfilled life? This is the question that guides our mission at Summit Public Schools. Summit is a leading network of public schools that prepare a diverse student population for success in a four-year college and to be thoughtful, contributing members of society. We operate 12 schools serving over 4,000 students in the Bay Area and Washington state. 100% of Summit graduates are college ready and Summit graduates complete college at double the national average. We need exceptional, diverse, and mission-aligned individuals to join our team to help prepare our students for a fulfilled life. Join us! What You’ll Do Engagement
- Greet visitors at the front desk and create a warm and welcoming environment.
- Ensure a welcoming, orderly, responsive, and open school; this includes responding to public inquiries, answering phones and emails, taking messages, checking voicemails, sending robocalls/robotexts, maintaining school apps (i.e. ParentSquare), responding to questions and concerns from families and students, and assisting faculty with inquiries.
- Greet and sign guests in and out, ensure they have proper identification while on site, and monitor access to the school campus.
- Communicate effectively with students, families, and colleagues; draft family-facing communications.
- Participate actively when needed in department meetings, faculty meetings, and other team meetings.
- Implement and enhance the school’s systems and culture.
- Manage daily breakfast and lunch service. This includes administering National School Breakfast and Lunch programs, supervising daily deliveries, operating point of sale, ensuring meal compliance, and completing required paperwork.
- Manage student snacks for after school or enrichment programming.
- Ensure the front desk area is welcoming, professional, clean, and organized.
- Manage mail: Receive, distribute, and prepare mail and shipments.
- Manage the collection and maintenance of student, personnel, and school information: Receive forms and paperwork, track missing forms, collect immunization documents, manage databases, update contact information, keep records current, etc.
- Maintain school supply systems, manage storage areas, and assist with inventory control.
- Maintain office equipment and ensure that the copier, fax and postage meter are always in working order.
- Manage school communications with service providers and vendors.
- Coordinate distribution of student and faculty technology including laptops, headphones, and chargers.
- Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms.
- Collect payments for meals and other charges and provide receipts for each transaction.
- Support student recruitment and enrollment (i.e. process new student applications, assist with tabling at student recruitment events).
- Support with filing and data entry.
- Assist School Leaders with additional duties as needed.
- Manage school wide daily systems;
- Process late arrivals and early dismissals and follow up with families of absent students.
- Maintain daily attendance reports and verify teacher daily attendance; prepare weekly attendance reports.
- Support Dean of Operations with state attendance reporting and compliance.
- Help to plan and manage logistics and preparations for school events and activities as needed (make photocopies, set up for special events, make phone calls to confirm attendance, etc.).
- Participate in necessary school wide duties for the safe and effective functioning of the school (i.e. occasional supervision of hallways, arrival/departure transitions, chaperoning in a field trip, etc.).
- Support facilities maintenance through collecting feedback, completing walkthroughs, and submitting tickets for ongoing repairs and maintenance.
- Commitment to uphold Summit’s values, belief that all children deserve a rigorous and equitable education that prepares them for college and for life.
- Bachelor’s Degree is preferred.
- Prior School and/or Office Experience is strongly preferred.
- An ability to obtain a CA Food Handler certificate within 30 days of hire.
- Fluency in English and Spanish preferred.
- Proficiency in Google Platforms, including Google Drive, Google Sheets, Google Docs, and Google Slides.
- Clear health and background check.
- You maintain high expectations for all students and believe all students can find success in school, college, and life.
- You exude a service-oriented mindset and enjoy playing a role in ensuring students, families, and school communities have positive, supportive, and joyful experiences and interactions at school.
- You thrive while collaborating and are excited to work with your colleagues. You find positivity in sharing successes.
- You share our vision to reimagine what schools should be and are excited to make an impact on the public education landscape.
- You are positive and resilient in the face of big challenges.
- You possess outstanding organizational skills and have a passion for the details.
- You are empathetic and culturally competent. You’re open to having hard conversations.
- You thrive in innovative environments, and are comfortable with the ambiguity that can come with a dynamic and progressive workplace.
- You’re committed to continuous improvement, see feedback as a positive, and have a growth mindset.
Posted 2025-12-18
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