Filing and Formalities IP Paralegal I

Job Description

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers.

We set and achieve bold ambitions in our fight against the world’s most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come.

This position is within the Intellectual Property Department at Gilead Sciences, reporting to the Filing & Formalities Manager. The IP prosecution team consists of 16 Attorneys and 11 Paralegals. This team comprises high-caliber, reputable, and highly hard-working IP professionals. They are integral to the company’s ability to continue providing therapies to medical areas of unmet needs worldwide.

As a Filing and Formalities IP Paralegal I at Gilead, you will...

Specific Responsibilities

• Preparing Declarations, and Assignments for Filing and Formalities Team
• Obtaining signatures for Powers of Attorney, Declarations, and Assignments
• Assisting the filing and formalities paralegal team in preparing and recording Assignments in patent cases
• Preparing and sending order letters to foreign agents for foreign filing
• Obtaining Authentication documents (such as certified copies) as necessary for filing
• Assisting the filing and formalities paralegal team with formatting patent applications
• Arranging necessary translations
• Ordering formal drawings as required
• Filing electronic documents in the IManage legal document management system
• Notarization

Knowledge, Experience, and Skills

• Paralegal certification is preferred

• Bachelor's degree with 2+ years of relevant experience in US patent prosecution, or 4+ years with an AA Degree or 5 years experience with a High School Diploma (both US and foreign prosecution experience is preferred)

• Two-three years prior experience in patents or IP is preferred
• Some foreign filing experience
• Knowledge of filing in Patent Center
• Experience with ePCT
• Excellent verbal and written English skills
• Notary certification or willingness and ability to obtain Notary
• High proficiency in computer skills, including Word, Outlook, Excel, PowerPoint, and Adobe
• Experience with IManage is preferred.
• Organizational skills, effective time management, and attention to detail are required
• Candidates must possess the ability to work well with others in a team setting

Working conditions

• This is a site‑based position requiring a minimum of three (3) days per week onsite in accordance with Gilead’s G.Flex policy
• Business travel is not required.

The salary range for this position is: $102,085.00 - $132,110.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex , age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.