Admin Asst/Billing

We are looking for a Construction Administrative Assistant, Billing who is an experienced specialist with a personal history working for a multimillion dollar construction company. The successful candidate will have a background providing invoicing for major corporate clients requiring notarized lien release procedure as well as progressive monthly project billing. Experience with project financial close out package submission is also required. Must be service-oriented, with a positive demeanor and can-do attitude. Independent judgment is required to plan, prioritize, and organize diversified workload. Confidentiality and discretion are required at all times.
Essential Job Responsibilities:
• Prepare and submit various invoicing documents/forms
• Compile, verify, and process contracts, change orders, payments and invoices
• Prepare the schedule of values for project managers and others as needed
• In-depth knowledge of conditional and unconditional waiver and release forms and ability to track incoming and needed waivers
• Reconcile project budgets throughout project and upon final billing
• Completes other related duties and special projects as assigned
• Contributes to team effort
• Communicates and coordinates with clients and a variety of professionals including engineers, architects, project managers and subcontractors
Qualifications/or General Requirements:
• Proven work experience as an invoicing specialist or similar role
• Proficient with Microsoft Office Suite
• Strong computer skills
• Ability to learn new skills and adapt to various databases quickly
• Detail oriented and self-motivated with a strong work ethic
• Must possess a high degree of accuracy and attention to detail
• Excellent verbal and written communication skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner
• Multitasking and time-management skills, with the ability to prioritize tasks to adhere to deadlines
• Problem solver. Able to review accounting documents and locate potential errors for correction
• Must be able to pass a pre-employment drug screen and background check
Additional Preferred Skills/Experience:
• Construction industry experience
• Basic accounting background
• A/P-A/R Knowledge
• Experience with Acumatica
• Knowledge of AIA Documents
• Compliance review experience
• Collections background
• Journal entry processing
• General ledger knowledge

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)