Administrative Support Coordinator

Job Description and Duties

Under general supervision of the Quality Assurance (QA) Project Manager and/or the Sacramento Regional Manager, the Office Technician (Typing) is the advanced journey level of the series which regularly performs variety of the most difficult duties of clerical work consistently exercises a high degree of initiative, independence, and originality in performing assigned tasks; uses good judgment and the ability to communicate effectively when responding to numerous inquiries and requests for assistance. Regularly require detailed and sensitive public contact and/or independent origination of correspondence involving the knowledge and application of detailed regulations, policies and procedures.

This position will provide clerical support for the Basic State Grant Program and the Quality Assurance Project.

Occasional travel in-region, and rare out-of-region travel is required for this position, using a personal vehicle for official state business; mileage reimbursement will be provided in accordance with state regulations. Must possess and maintain a valid California driver’s license and carry adequate vehicle insurance as required by state policy. This position requires occasional work during evenings and/or weekends.

You will find additional information about the job in the .

Working Conditions

• This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager.

• This position may require to travel and work extended hours and some weekends.
  

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The ideal candidate will have strong written and verbal communication skills, excellent organizational abilities, strong customer service skills, and a keen attention to detail. They should be proficient in Microsoft Office and other standard office software, with experience supporting meetings, community meetings and/or events, and maintaining accurate records and operational processes. The ability to handle confidential information with discretion and interact professionally with diverse individuals, including those with developmental disabilities, is essential. A background or interest in public service or disability advocacy is highly desirable. Verbal fluency in Spanish is highly desirable.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

State of Qualifications.

A ll applicants must provide a Statement of Qualifications (SOQ) to be considered. When preparing your Statement of Qualifications, you are required to follow these guidelines:

• The SOQ must be typed, double spaced using an Arial font size, no smaller than 12 point.
• The SOQ must be no more than two (2) pages, single sided
• The evaluation criteria on the SOQ must be addressed and numbered in the same order as is listed below:

1. Describe your experience providing administrative or clerical support in a professional setting. Please provide specific examples of achievements that demonstrate your key skills relevant to this position.
2. What experience do you have working with or supporting individuals from diverse backgrounds, including people with disabilities?

3. What experience do you have in collecting, organizing, sorting, and reporting out on data?

4. What experience do you have in booking, preparing for, and supporting community meetings and/or events?

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Failure to submit an SOQ as directed below, may eliminate your application from the screening process. A resume in lieu of the SOQ responses will disqualify an applicant from consideration.