Office Technician

Job Description and Duties

The Emissions Certification and Compliance Division, whose efforts have dramatically improved air quality in California and nationwide, are seeking a motivated, organized and skilled Office Technician (Typing) to play a critical role in providing varied support to the branch chiefs, managers, engineers, scientists, technicians and field representatives as a team member in the Emissions Certification and Compliance Administrative Section. Under the general supervision of the Section's manager, the incumbent, receives and screens incoming telephone calls and visitors; exercises considerable judgment in providing factual/technical information in response to inquiries; reviews and prioritizes incoming correspondence to determine disposition and routing; schedule meetings, edits all correspondence and documents for Branch Chief signature, and routes to the Division Office when necessary; provides secretarial support to Section Managers and staff of the Branches; ensures staff work meets proper format, organization, grammar usage, completeness of content and conformance to Executive Office/Board procedural standards. The office technician also assists with budgetary issues for the Branches; establishes office procedures and updates them as needed. Independently prioritizes workload in accordance with public hearings, workshops and other critical events; tracks and follow-ups on Branches assignments to ensure deadlines are met; coordinates travel and meeting arrangements; reviews travel claims for accuracy and completeness; assists with interview and hiring procedures of new employees; assists technical staff in preparing Board Hearing staff reports and related documentation, ensuring accuracy with formatting and layout; and assists in preparing other Division documents. The Office Technician will also routinely use Microsoft Office Programs (including Word, Excel, Powerpoint, Sharepoint, Teams, and more), and Adobe Acrobat Professional, among other technology options, to complete all daily assignments.

You will find additional information about the job in the .

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resources Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required.

The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement.

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.)
• Daily use of a personal computer, office equipment, and/or telephone.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion prepared by the applicant describing how their skills, knowledge, abilities, education, training, and experience qualify them for the position. The SOQ documents each candidate’s ability to present information clearly and concisely in writing. Candidates whose applications do not include the required SOQ will not be considered for this position. Cover letters and resumes do not take the place of the SOQ.

Describe your experience performing a wide range of clerical duties, including filing, data entry, preparing correspondence, and maintaining records. Explain the types of documents you handled, the systems or software you used, and how you ensured accuracy and organization.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most competitive qualifications include: strong written and verbal communications skills; knowledge of modern office methods, equipment, procedures, and excellent working knowledge of Microsoft Office programs, especially Excel, Microsoft Word and SharePoint; ability to perform proofing of written products for grammatical, spelling, and formatting errors, perform clerical and technical work, follow directions, evaluate situations accurately, and take effective action. Candidates must be flexible and have the capability to perform under pressure with specific deadlines. Applicants must have the ability to work independently and as a team member with all Division support staff using good judgment at all times. Punctuality, dependability, and good attendance are a must.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Free Parking

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.