Staff Accountant - Accounts Payable (Full Cycle Ownership) POST NUMBER: 483527

Staff Accountant – Accounts Payable (Full Cycle CapEx Ownership)
Location: Westlake Village, CA (Hybrid – 3 days onsite)
Compensation: $75,000 – $80,000 base
Schedule: Mon–Fri, 8:00 AM – 5:00 PM
A growing, publicly regulated real estate investment organization is seeking a Staff Accountant (AP-focused) to join a small, high-impact accounting team. This role offers full ownership of the accounts payable cycle along with meaningful exposure to capital expenditure (CapEx) accounting, financial reporting, and process improvement .
This is an excellent opportunity for someone who wants to own a process end-to-end , work closely with leadership, and contribute during a period of systems and operational transformation .

Key Responsibilities

• Own the full-cycle AP process : invoice review, coding, approvals, and weekly payment runs (ACH, wires, checks)
• Manage vendor setup, W-9s, and payment prioritization
• Review and validate invoices with a strong understanding of underlying business purpose (not just data entry)
• Oversee CapEx accounting :
  • Evaluate disbursements under GAAP capitalization criteria
  • Track project budgets and funding schedules
  • Coordinate approvals and communicate cash needs
• Support month-end and quarter-end close:
  • AP accruals
  • Reconciliations (sub-ledger to GL)
• Assist with:
  • 1099 reporting
  • Audit support (internal & external)
  • SOX compliance and internal controls
  • Quarterly reporting schedules

Qualifications

Required:

• Experience owning full-cycle AP
• Strong understanding of invoice processing and accounting principles
• Intermediate Excel (comfortable working in spreadsheets daily)
• Detail-oriented with the ability to manage a high volume of transactions

Preferred:

• Experience with Microsoft Dynamics GP , NetSuite, or similar ERP
• Exposure to CapEx or project-based accounting
• Advanced Excel (pivot tables, lookups)

Work Environment & Culture

• Hybrid: 3 days onsite (flexible, typically Mon–Wed)
• Faster-paced environment with weekly payment cycles and quarterly deadlines
• Team values individuals who:
  • Take ownership
  • Ask questions and learn quickly
  • Are comfortable working independently
  • Can handle feedback and stay focused in a high-detail environment

Why This Role

• High visibility within a lean accounting team
• Opportunity to own AP CapEx , not just process transactions
• Be part of a company undergoing major operational and systems transformation
• Exposure to leadership and clear upward mobility potential
• Help shape processes during an upcoming ERP transition

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.