Administrative Assistant

Job Description and Duties

Are you interested in a meaningful and impactful career? Would you like to contribute to protecting people and the environment and accelerating a statewide transition to sustainable pest management? The Department of Pesticide Regulation (DPR) could be the place for you!

Under the direction of the Supervisor I, the Analyst II performs varied and complex technical, analytical, and policy analysis and formulation assignments related to the pesticide registration process, personnel activities, budgeting, procurement, and facilities. Serves as the coordinator for mandatory and voluntary training, out-of-state and in-state travel, and contract management. Works on interdisciplinary projects with staff in the Human Resources Branch, Fiscal, Audits and Business Services Branch, Information Technology Branch, and staff in the Executive Office. The Analyst II is also responsible for reviewing, interpreting, and processing submissions that may contain confidential information from pesticide registrants, consultants, state and federal agencies, and the public and assuring the integrity of California Pesticide Electronic System Tracking (CalPEST), a web-based software application that streamlines the pesticide product registration process.

You will find additional information about the job in the .

Working Conditions

• Ability to work in a high rise office building under artificial lighting in a cubicle with modular furniture
• Ability to use a computer monitor, mouse and keyboard within an 8 hour day
• Lift and carry data volumes weighing up to 20 pounds
• Ability to use office equipment including copiers and scanners

Note: This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position’s designated headquarters location, as indicated on their duty statement, at their own expense.

Special Requirements

• If education is required to meet the minimum qualifications, you must include a copy of your degree and/or unofficial transcripts in order to verify you meet the minimum qualifications. If you use unofficial transcripts to verify you meet the minimum qualifications, you must provide official transcripts prior to your start date, if selected for the position.

• Please do not include any confidential information on any documents you submit for this job vacancy. Confidential information includes, but is not limited to: basis of eligibility, examination results, LEAP status, Social Security Number (SSN), birthdate, marital status, age, national origin, medical conditions, and use of medical leave.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Strong written and oral communication skills
• Strong attention to detail
• Ability to successfully collaborate with various levels of department staff and management to achieve Pesticide Registration Program objectives
• Ability to organize, set priorities on multiple assignments, and meet deadlines
• Ability to take initiative
• Ability to work and solve problems independently
• Ability to be adaptable to changing work priorities
• Proficient computer skills and knowledge of a variety of software, including but not limited to: Microsoft Word, Microsoft Excel, and Outlook
• Knowledge or experience working with diverse cultural communities
• Awareness of diverse communities and regional demographics
• Ability to communicate respectfully and with sensitivity

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Supplemental Questionnaire

You must answer each supplemental question in its entirety and follow all instructions for answering the questions in order to be considered interested/eligible in the position.

Instructions:
Your response should be no more than 2 pages, using 12-point font, and include your name on top of the page.

Questions:

1. After reviewing the duty statement, please describe why you are the most qualified candidate for this position. 
2. Please describe your skill level and experience researching, analyzing, and providing recommendations to leadership on complex policies and procedures.

Note: Resumes, letters, and other materials will not take the place of the supplemental application.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Supplemental Application - A response to the supplemental questions is required to be considered interested/eligible in the position. The supplemental questions and instructions are listed in the "Supplemental Questionnaire" section of this advertisement. You must answer each supplemental question in its entirety and follow all instructions for answering the questions in order to be considered interested/eligible in the position.