Office Technician (Typing)

Job Description and Duties

The Department of State Hospitals - Napa currently has a full-time, permanent Office Technician (OT) vacancy in the HIMD. Duties include but are not limited to: Perform a variety of general and difficult office work; exercise a high degree of initiative, independence and originality in performing assigned tasks.

Provides secretarial support services including:

• Typing assignments such as correspondence, reports, forms

• Taking and preparing minutes of meetings

• Arranging meetings, scheduling appointments

• Opening and distributing mail

• Answering telephones

Provides and maintains various record keeping and filing systems, such as timekeeping, classifying, sorting and filing of various documents, and necessary purging.

Provides general and difficult office work support to the Legal Section at the Health Information Management Department.

• Logging incoming and outgoing correspondence in paper and electronic format

• Duplicating material using photocopying equipment

Scanning material using scanning equipment

Other related duties as assigned

Applications may be screened and only the most qualified candidates will be invited for an interview. Please ensure your application is thoroughly filled out, resumes will not be accepted in lieu of a completed application. Incomplete applications will not be accepted. Per CCR 249.3 this job control may be used to fill subsequent vacancies.

Those interested in obtaining employment with the California Department of State Hospitals - Napa must apply and compete through the State recruitment process. Applicants who successfully pass the examination will be placed on an eligibility list used to recruit for positions.

Please click on the link below to establish list eligibility. This is a separate process from applying for the job vacancy.

If you already have list eligibility for this classification, you do not need to retake the examination, except when your list eligibility expires. Please note this is a separate process, you will also need to submit your application of interest additionally.
A typing certificate is required for this Office Technician (OT) position. Please attach with your application a typing certificate issued within the last four years that certifies your ability to type at a speed of 40 WPM. We will honor typing certificates certified from a five (5) minute typing test that meets the CalHR requirements, with a minimum of 40 WPM (words per minute). No online typing certificates are accepted.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

A typing certificate is required with your application. We will honor typing certificates issued within the last four (4) years and certified from a five (5) minutes typing test, with a minimum of 40 words per minute. Acceptable Certificates are from the following entities: Any CA State Agency/Department; The Employment Development Department’s (EDD) One-Stop Career Centers may offer free typing tests. For a location near you, visit EDD’s website at ; Business schools or Colleges; Adult Education Center; or Skills and Business Education Center. Unacceptable certificates: Internet typing certificates; typing certificates from employment agencies; and typing certificates that is less than five (5) minutes testing.

Benefits

Benefit information may be obtained by visiting the web site and to the web site for retirement and health benefit information.

Other benefits include:

Free Parking

On-site childcare

Electric Vehicle charging stations

Beautiful walking trails and access to parks

On-site exercise facility

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.