Litigation Secretary - Labor & Employment

Litigation Secretary

Salary: $85,000 - $114,321

La Jolla (UTC Area), CA | Full-Time | Hybrid (3 Remote Days / 2 In-Office Days)

A respected labor and employment law firm in the La Jolla/UTC area is seeking an experienced Litigation Secretary to provide comprehensive support to attorneys handling state and federal civil litigation matters. This role is ideal for a highly organized legal professional who thrives in a fast-paced environment, understands the litigation lifecycle, and is committed to delivering exceptional client service.

Following an initial onsite training period, this position offers a hybrid schedule with three remote days and two in-office days per week.

Top Three Things We're Looking For

1. State & Federal Civil Litigation Experience

• Strong understanding of California state and federal court procedures.
• Experience preparing document shells, formatting and finalizing pleadings, motions, briefs, and discovery documents.
• Ability to locate, interpret, and apply court rules and filing requirements.

2. Docketing & Calendaring Expertise

• Experience calculating and maintaining litigation deadlines.
• Knowledge of court rules, scheduling orders, and filing requirements.
• Ability to manage attorney calendars and track critical case deadlines.

3. Teachability & Flexibility

• Positive attitude and willingness to learn.
• Adaptability in a fast-paced legal environment.
• Strong team player with excellent communication skills.

Key Responsibilities

• Prepare, revise, proofread, and format pleadings, motions, briefs, correspondence, discovery, and other legal documents.
• Electronically file documents in California state and federal courts.
• Maintain litigation calendars, monitor deadlines, and manage attorney schedules.
• Coordinate depositions, hearings, mediations, and other litigation-related events.
• Schedule court reporters, videographers, and other litigation vendors.
• Communicate with court personnel, clients, opposing counsel, and service providers.
• Assist with all phases of litigation, including discovery, motion practice, and trial preparation.
• Maintain and organize client files and case records.
• Process attorney time entries, expense reimbursements, and travel arrangements.
• Review vendor invoices and coordinate payment requests.
• Provide professional and responsive administrative support to assigned attorneys.

Qualifications

Required

• Minimum of 5 years of Litigation Secretary or Legal Secretary experience.
• State and federal civil litigation experience.
• Familiarity with California court rules and procedures.
• Experience supporting attorneys throughout the entire litigation process.
• Strong discovery support experience.
• Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with electronic filing systems including PACER and ECF.
• Strong proofreading, organizational, and time-management skills.

Preferred

• Labor & Employment litigation experience.
• Experience with:
  • iManage
  • NetDocuments (NetDocs)
  • Milana / CompuLaw
  • Best Authority
  • LexisNexis
  • Concur
  • Aderant

Compensation & Benefits

Salary: $85,000 - $114,321 annually

Benefits Include:

• Medical, Dental & Vision Insurance
• 401(k) with Profit Sharing
• Generous Paid Time Off
• Paid Holidays
• Hybrid Work Schedule

Work Schedule

• Monday through Friday
• 8:00 AM - 5:00 PM
• Hybrid Schedule: 3 Remote Days / 2 In-Office Days
• Initial training period will be fully onsite
• Located in the La Jolla/UTC area

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.