Temporary Museum Office Manager

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Updated: Nov 8, 2025 Location: Irvine-Campus Job Type: Department: Temporary Employment Services

Job Opening ID: 60904 Reports To: UCI Temporary Employment Services (TES) Manager Working Title: Temporary Museum Office Manager Department: UCI Temporary Employment Services (TES) Department Bargaining Unit: CX FLSA: Non-Exempt Job Code: 004263 Job Location: UCI Campus - Irvine Percent of Time: 49% Work Schedule: 8am-5pm, M-F Employee Class: Floater Position Summary: This recruitment is for a Temporary Office Manager position through UCI's internal temporary staffing service. This position is located on the UC Irvine campus within the Langson Institute & Museum of California Art.

Duties include, but are not limited to:

• Serve as the point of contact for the Principal Finance Analyst and the Executive Business Office (operations, payroll and finance teams).
• Oversee mail and document distribution, work with Senior Payroll and Operations Analyst on keys and card access.
• Initiate work orders for OIT and Facilities Management.
• Coordinate and manage student employee schedules as needed.
• Make travel arrangements for Museum Director and other Langson IMCA leadership.
• Initiate all KFS actions including, but not limited to business meeting expenses, travel reimbursements, purchases.
• Order supplies, catering, deliveries, as needed.
• Serve as backup for Executive Assistant/Project Analyst.
• Provide research and administrative support for Deputy Director of marketing, donor relations, and art museum-related projects.

Compensation Range: $30.44/hour Required:

• Bachelor's degree
• Heavy calendaring experience.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgement, and decision making.
• Ability to function effectively as a member of a team and adapt to changing priorities.

Preferred:

• Previous Museum experience.
• Experience with purchasing and reimbursements
• KFS Financial system experience

• Please attach your resume.

TEMPORARY EMPLOYMENT This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License for driving university vehicles. The majority of our temporary positions are Monday - Friday, 8:00 a.m. - 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services. CONDITIONS OF EMPLOYMENT The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: PARKING INFORMATION All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website CLOSING STATEMENT The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.