IRC Support Unit Analyst

Job Description and Duties

Are you looking for an exciting and fast-paced career?

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Under the supervision of the Interagency Recovery Coordination (IRC) Branch Manager, the Analyst I performs a variety of analytical and administrative less difficult and complex duties relating to the provision of federal and state disaster assistance grant programs within the Cal OES Recovery Operations Directorate. Recovery Operations Analyst I performs a broad range of entry level analytical tasks relating to financial closeout, programmatic, and administrative requirements of the Public Assistance (PA) Disaster Grant, California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Pre-Disaster Mitigation program (PDM), Flood Mitigation Assistance (FMA), and other disaster and non-disaster grant programs.

Must be able to logically and creatively analyze and resolve governmental/administrative problems of an average complexity; gather and analyze large amounts of data to develop and evaluate alternatives for a variety of administrative and program related areas, making recommendations to management on those alternatives; communicate effectively orally and in writing, and function in an environment with demanding and changing priorities. The incumbent will work independently or as part of a team while maintaining a standard workload and responding to frequent short-term tasks.

You will find additional information about the job in the .

Working Conditions

This position is located in the Interagency Recovery Coordination Support Unit in Mather, CA.

Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application ( do not note “see attached resume” in this section ). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience supporting or coordinating recovery, emergency management, public policy, or grant-related programs within a governmental or public-sector environment.
• Demonstrated ability to research, gather, analyze, and interpret quantitative and qualitative data to support program evaluation, issue briefs, reports, and management recommendations.
• Experience reviewing documents for compliance with applicable federal and state laws, regulations, policies, and procedures, including grants, fiscal reports, and program documentation.
• Strong written communication skills, with experience drafting memorandums, issue briefs, agendas, reports, correspondence, and other professional materials for management or stakeholders.
• Ability to communicate effectively with diverse audiences, including internal staff, external partners, and the public, both orally and in writing.
• Experience organizing, tracking, and maintaining data using databases, spreadsheets, tables, and charts, with attention to accuracy, quality control, and version management.
• Familiarity with administrative and analytical support functions such as scheduling meetings, preparing agendas and meeting notes, tracking reports, timekeeping, and responding to inquiries.
• Ability to manage multiple tasks and competing priorities in a fast-paced, deadline-driven environment while maintaining a standard workload.
• Demonstrated analytical thinking and problem-solving skills, including the ability to suggest solutions, evaluate alternatives, and apply sound judgment to moderately complex administrative or program issues.
• Experience collaborating effectively as part of a team while also demonstrating the ability to work independently under general supervision.
• Proficiency with common office productivity software (e.g., word processing, spreadsheets, presentation tools, and shared document platforms) and willingness to learn new systems and technologies.
• Ability to support special projects, workgroups, task forces, or trainings, including research, data compilation, and presentation support; willingness to travel as needed.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Statement of Qualification

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. A resume in lieu of the SOQ responses and a standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and the Desirable Qualifications.

The SOQ should specifically outline how you meet any or all the desirable qualifications outlined in the Job Posting and Duty Statement.

SOQ FORMAT INSTRUCTIONS:

• The SOQ should be no more than one page, single-spaced in 12-point Arial font.
• Add your full name and classification title to the upper-left corner of the header on each page.

PLEASE ANSWER THE FOLLOWING:

1. Describe your experience researching, gathering, organizing, and analyzing data to support program operations, administrative decisions, or recommendations.

2. Describe a time you supported a project, program, or initiative that required coordination with multiple stakeholders and adapting to changing priorities

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.