Accounts Payable Clerk

Description

SUMMARY :

The AP Clerk is responsible for ensuring the timely and accurate processing of invoices, payments, and vendor documentation. This position plays a critical role in maintaining the financial integrity of the organization through thorough auditing, reconciliation, and communication with internal departments and external vendors.

ESSENTIAL JOB FUNCTIONS:

• Audit all incoming invoices for accuracy, completeness, and proper approvals prior to processing.
• Enter group billings into the system as needed, ensuring accuracy and compliance with internal standards.
• Prepare and process check runs for all approved invoices, ensuring timely payments in accordance with company policies.
• Research past due invoices and reconcile vendor statements to resolve discrepancies and maintain positive vendor relationships.
• Prepare all necessary paperwork and maintain spreadsheets for R&R draws.
• Manage the new vendor certification process, ensuring all required documentation is completed and verified prior to approval.
• Maintain a current and accurate vendor list, including updates to contact information, tax documentation, and payment preferences.
• All other duties as assigned

BENEFITS :

• Medical
• Dental and Vision
• 401K with employer match available
• Flexible Spend Account
• Employee Assistance Program
• Life Insurance
• 9 Paid Holidays
• Vacation and Sick Leave

Why Work for Ray Stone?

Working for Ray Stone offers a unique and fulfilling opportunity to be part of a company that is dedicated to ethical real estate investment and management services. As an organization, Ray Stone is committed to creating friendly, fun, and proud communities while enhancing asset values and fostering a culture of learning, mentorship, and teamwork. Here's why you should consider joining our team:

Meaningful Mission : Ray Stone's mission statement reflects its commitment to providing ethical real estate services. By working for us, you will contribute to building communities that not only offer quality housing but also prioritize positive relationships and a sense of pride among residents, tenants, and industry partners.

Positive Company Culture: At Ray Stone, we believe in fostering a company culture based on integrity, teamwork, learning, and collaboration. We value each team member's contributions and encourage an environment where everyone's ideas are heard and respected. You'll be part of a supportive and inclusive team that works together towards shared goals.

Professional Growth Opportunities: Ray Stone recognizes the importance of continuous learning and mentorship. We provide opportunities for professional growth and development, whether through training programs, industry conferences, or mentorship initiatives. You'll have the chance to expand your skills, gain valuable experience, and advance your career within the organization.

Collaborative Environment: Collaboration is at the heart of Ray Stone's operations. We believe that the best outcomes are achieved when team members work together, share ideas, and leverage their diverse expertise. By joining our team, you'll be part of a collaborative work environment where teamwork is encouraged, and your contributions are valued.

Work-Life Balance: While we take our work seriously, we also understand the importance of maintaining a healthy work-life balance. Ray Stone promotes a supportive and flexible work environment, allowing you to excel in your career while still having time for personal pursuits and family commitments.

Fun-Filled Atmosphere: Ray Stone recognizes that a positive and enjoyable workplace fosters creativity, productivity, and employee satisfaction. We embrace the importance of having some fun along the way and strive to create a lively and engaging atmosphere for our team members.

By choosing to work for Ray Stone, you will not only be part of a company that is dedicated to its mission but also an organization that values its employees and their personal growth. Join us in shaping friendly, fun, and proud communities while enjoying a rewarding and fulfilling career.

Requirements

• High school diploma or equivalent required; associate degree in Accounting or related field preferred
• 2+ years of experience in accounts payable or general accounting
• Proficient in Microsoft Excel and accounting software, Yardi and Nexus preferred

WORKING CONDITIONS:

While performing the duties of this job, the employee is regularly required to walk, stand and use hands to handle/lift objects. The employee occasionally must be able to lift to fifty (50) pounds. Additionally, the employee, on occasion, must crouch, kneel, or climb stairs.

Most work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. This position requires substantial movements (motions) of the wrists, hands and/or fingers. Must have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Must have the ability to walk short distances.

The employee must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. RSI retains the right to change or assign other duties to this position.