Leasing and Space Planning Specialist

Job Description and Duties

This position is located in the city of Sacramento.

The Business Services Section is currently seeking an enthusiastic individual interested in serving as an Analyst II, who will be part of a team with statewide responsibility.

The DOR’s Central Office, located on 7th and Capitol Mall, is a Gold LEED certified remodeled building with indoor bicycle storage and conveniently adjacent to light rail and bus stops. Working at the DOR presents many opportunities for professional and personal growth. If you strive to make a difference in people’s lives, we invite you to seek a career with the DOR!

This role is responsible for managing the full lifecycle of office space acquisition, lease renewal, and facility oversight for the Department of Rehabilitation (DOR). It involves working closely with the Department of General Services’ Real Estate Services Division (RESD), lessors, contractors, and local office leadership to identify, evaluate, and secure office locations that meet state requirements, accessibility/ADA standards, and program needs. The position conducts feasibility studies, cost analyses, and site searches; reviews and amends floor plans and modular furniture layouts; and attends all phases of construction-related meetings. Throughout each project, the role serves as a liaison across multiple DOR divisions, ensures accurate space planning tied to staffing allocations, and coordinates all elements related to office moves, from procurement of services to on-site move-day oversight.

In addition to acquiring new space, the position oversees lease renewals to ensure continuity of operations and compliance with leasing terms. It manages complex lease- and facility-related issues, conducts annual inspections for safety and ADA compliance, administers contracts for facility services, and processes financial transactions and reports tied to leased space. The role also maintains the Lease Management Module in the state’s Fi$CAL system, entering lease data, processing updates, and reconciling payments. As needed, the position supports other leasing specialists and represents the department on facility matters with regulatory agencies, contributing to broader business services efforts and customer service initiatives.

Multiple vacancies may exist.

You will find additional information about the job in the .

Working Conditions

The majority of the work will take place in one of the following locations with consumers, the public, colleagues, and other stakeholders: a DOR open office setting in a cubicle environment, offsite in the community, at events and various partner locations, and/or at an approved alternate work location. The incumbent must have the ability to work in an office setting for up to 40 hours per week and remain at a workstation for extended periods while utilizing a personal computer, peripherals, and other office equipment with or without accommodation. The incumbent will be working in an office setting with both natural and artificial lighting. Strong interpersonal skills are required to interact effectively with consumers, the public, colleagues, and other stakeholders.

Special Requirements

If mailing in an application, include JC#514002 on your State Application (STD678) in the "Examination(s) or Job Title(s) for which you are applying" section found under the “Questions” tab of your CalCareer application template . Applicants who do not submit the required information may not be considered for this job.

Employment Application (STD.678):

It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application in order of current and old work experience. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD.678 may not be considered.

Upon hire, applicants may be required to provide copies of unofficial transcripts or diploma.

A Statement of Qualifications (SOQ) must be included with your state application in order for you to be considered for this position.

Your SOQ serves as documentation of your ability to present information clearly and concisely in writing. The SOQ should include your name and the job control number (JC#) on all pages and should be no more than 2-pages in length, double spaced, and no smaller than 12-point font.

Your SOQ must address each of the following:

1 - Please provide an overview of a project you worked on from inception to completion, highlighting your responsibilities and contributions at each stage.

2 - Can you describe your project management experience and explain how it will support you in succeeding in this role?

3 - Describe your experience working with a variety of individuals at all levels in an organization, including your ability to effectively communicate and interact both verbally and in writing.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please see special requirements section for statement of qualifications instructions.