Sales Office Coordinator
- Manage calendar schedules for VP of Sales, Sr. Area Director of Sales- East and West and Director of Field Operations Manager; coordinate and arrange meetings, proactively anticipate and/or resolve meeting conflicts; closely collaborate with colleagues across all U.S. time zones and Milan, Italy.
- Handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information.
- Collaborate, with not only Dompé employees, but also customers, vendors, contracted employees and consultants.
- Make timely arrangements for zoom calls, or when possible, live POA/team meetings including booking rooms, arranging for meals, assuring AV and meeting supply needs are met, taking meeting minutes, and coordinating all meeting planning with appropriate internal and external parties.
- Support for tracking budget expenditures when and where appropriate.
- Arrange and coordinate domestic and international travel, including meeting material preparation and expense reporting.
- Functions autonomously and works independently on a variety of complex and diversified assignments and special projects.
- Oversee and plan various events focused on creating an exceptional employee experience and strong team culture, including celebrations and team builders, etc.
- Support our broader sales team with meeting planning and administrative needs.
- Create and maintain complex written correspondence, memos, presentations, spreadsheets, organizational charts, etc., with little oversight. Proofreads and edits all documents prior to finalizing.
- Act as a resource in Google suite of applications, SharePoint sites and other technology tools commonly utilized within Dompé.
- Helping develop / support our sales communication strategy.
- Live training meeting / logistics coordination, and scheduling with cross functional partners for training events.
- Support as needed with planning, scheduling, and venue contracts for internal Dompé employee events at congresses (ex. team dinners).
- Minimum of five years of experience as an Administrative Assistant or project manager
- Bachelor's degree preferred
- In-depth knowledge of and experience in the biotech/biopharmaceutical industry or similar is preferred
- Ability to handle a wide variety of activities with significant attention to detail and use judgment with confidential matters with discretion
- Ability to understand implications of work and make recommendations for solutions
- Ability to work independently
- Ability to work cross functional across the organization and prior experience supporting multiple functions
- Strong interpersonal skills and communication skills (both verbal & written)
- Excellent influencing and interpersonal skills with people at all levels and across various cultures
- Flexible, adaptable and comfortable with ambiguity.
- Ability to build rapport quickly with key members of the Sr. Leadership Team
- Self-starter who thrives in fast-paced, start-up environment
- The desire to actively solicit feedback on performance and skill development needs
- Excellent time management, organizational skills, attention to detail, follow through and ability to prioritize
- Comprehensive medical benefits: we value access to healthcare for our patients as well as our employees
- Generous vacation / holiday time off: we care about our employees and encourage a balanced lifestyle
- Competitive 401(K) matching
- A super cool team that is excited to transform lives through innovative therapies
Recommended Jobs
Stocktaker - Administrative
Position Title: Stocktaker Department: Inventory Control Supervisor: Inventory Controller FLSA: Non-exempt Position Summary: The Stocktaker is responsible for ensuring all products i…
Software Quality Assurance Engineer 2
Berkshire Hathaway Homestate Companies, Workers Compensation Division, is looking for a Software Quality Assurance Engineer 2 with extensive software QA technical expertise to join our dynamic QA tea…
Assistant Store Manager - Petaluma
MAIN JOB OBJECTIVE Assist Store Manager in management and daily operation of the store, including sales, customer service, operations and administration, communication, marketing and merchandising. A…
Locum Tenens ObGyn Job Clearlake, CA
This Job at a Glance Job Reference Id: ORD-204243-MD-CA Title: MD Dates Needed: 12/09/2025 to 12/18/2025; Possibility of continuation beyond these dates Shift Type: Day Shift; 24-Hou…
Associate Fraud Risk Data Scientist
Associate Fraud Risk Data Scientist Location: San Jose, CA (Hybrid) Local candidates preferred. Remote considered if no viable local talent is found. Experience Level: Mid-Senior (26 y…
Senior Product Manager - Dynamic Tables
Snowflake is about empowering enterprises to achieve their full potential — and people too. With a culture that’s all in on impact, innovation, and collaboration, Snowflake is the sweet spot for buil…
Bilingual Software Developer
Client (type/ industry): Software Engineering Company Working Location: San Jose, CA or Dallas, TX ~ Employment Type: Full-time (40hours/week) ~ Language: Japanese and English ~ Salary: …
Software engineer - research
Summary: Our team aims to define the worldwide standard for extended reality (XR) interaction with unparalleled software that accelerates research and creates novel devices. Required Skill…
Sr. Electrical Engineer - Healthcare
Summary Are you a Senior Electrical Engineer - Healthcare with 10+ years of experience looking to grow your career? Our client is an award-winning engineering firm that has been named "Best Place…
Sr/Principal Product Manager, 3D and 4D Generation
The mission of the Foundation AI group is to enable Roblox Creators to accelerate their workflows and to put GenAI in the hands of millions of users through their creations. We envision a future in w…