Manager Administrative Services

: Job Summary: Please speak with Compensation before posting this position. Provides administrative support in a staff capacity to a diverse functional area or business group by directing such activities as budget planning and control, personnel administration, training, communications and workflow procedures. Identifies, coordinates and implements numerous projects/programs to improve the quality and cost-effectiveness of operations and service. Provides support and advice to management. Resolves complex problems, many of which do not have easily definable solutions. Essential Responsibilities:

• Please speak with Compensation before posting this position.
• Ensures compliance with organization policies/procedures and regulatory agencies; effective utilization of personnel, materials, space and equipment; and effective customer service.
• Recommends and implements internal policies and procedures.
• Interprets and applies company policies/procedures.
• Manages the budget to meet the fiscal goals for capital, payroll and non-payroll expenses.
• Performs financial and staffing analysis.
• Coordinates reconciliation of accounts and budget reporting requirements.
• Advises management of serious variances.
• Recommends and implements solutions.
• May include managing complex transfer pricing agreements.
• Supervises multiple ancillary functions, such as secretarial support, systems development, communications and training.
• In addition, provides human resources support to the entire functional area, including managing the hiring, salary determination and performance evaluation processes.
• Directs the units participation in diversity employment programs.
• May compile statistics and produce reports (EEO/AA) for human resources and management.
• Facilitates/administers training and educational programs, such as professional development, systems training and train-the-trainer programs.
• May conduct training sessions.
• Identifies service and operational problems and issues.
• Provides project management support to identify, research, develop and implement solutions.
• Edits/produces any organizational unit communications, such as newsletters and directories.
• Represents the organizational unit on administrative matters.
• Establishes partnerships with other functional areas and/or regions.
• Provides consultation to project teams working on region-wide and/or inter-regional projects.

Basic Qualifications: Experience

• Minimum five (5) years of experience managing a multi-disciplinary staff of professionals, technical and non-exempt employees.

Education

• Bachelors degree required OR four (4) years of experience in a directly related field.
• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Experience developing education and training programs.
• Experience with budget management/ development.
• Ability to adapt to constantly shifting priorities in managing a wide-range of projects; team player, tactful and diplomatic.
• Demonstrated excellent interpersonal skills.
• User knowledge of computer systems/applications.
• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• May require minimum of three (3) years experience in functional area.
• Masters degree preferred.

PrimaryLocation : California,Woodland Hills,Woodland Hills Medical Center HoursPerWeek : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri WorkingHoursStart : 08:01 AM WorkingHoursEnd : 05:01 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : NUE-SCAL-01|NUE|Non Union Employee Job Level : Manager with Direct Reports Job Category : Administrative & Support Services Department : Woodland Hills Med Center - Medical Office Admin Services - 0806 Travel : Yes, 10 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.