Academic Affairs Senior Administrative Assistant

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Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report's “Best Hospitals 2024-2025” rankings. When you join our team, you'll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.

We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

Job Summary: Key Job Responsibilities The Academic Affairs Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Principal Responsibilities:

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
• Distributes and disseminates information within the department and/or unit.
• Orders supplies and arranges for equipment maintenance.
• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
• Establishes and maintains an internal filing system.
• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG editor within the department and or unit.

Qualifications

Educational Requirements:

High School Diploma/GED required

Licenses: N/A

Experience:

2 years Office and administrative experience

Req ID : 8122 Working Title : Academic Affairs Senior Administrative Assistant Department : Academic Affairs Business Entity : Cedars-Sinai Medical Center Job Category : Administrative Job Specialty : Administrative Overtime Status : NONEXEMPT Primary Shift : Day Shift Duration : 8 hour Base Pay : $26.32 - $39.48