Billing Coordinator
Full-time
Description
With over 35 years of experience as a commercial HVAC contractor, Brian Cox Mechanical is passionate about leading our industry and market when it comes to providing HVAC services from beginning to end. We can truly take a “napkin” drawing from inception through design, installation, commissioning, and provide long term maintenance and service for the life of a project. We’ve achieved this by cultivating a talented team with the right attitude.
We are currently hiring a construction Billing Coordinator who will manage the full-cycle billing process for construction projects, including preparing AIA billing , progress billings, and change orders . The Billing Coordinator will verify subcontractor invoices, monitor accounts receivable, and ensure compliance with contract terms. This role requires strong attention to detail and collaboration with project managers.
Key Responsibilities
- Invoicing & Documentation: Prepare and submit accurate monthly progress billings, final invoices, and AIA documents. Being familiar with billing portals is a plus but not required.
- Contract Compliance: Verify accuracy of billing data against contracts, change orders, and subcontractor agreements.
- Accounts Receivable (AR): Monitor AR aging reports, follow up on overdue payments, and resolve billing discrepancies.
- Project Support: Collaborate with project managers to track project costs, budgets, and expenses.
- System Maintenance: Set up new jobs in the accounting system and maintain detailed records.
Requirements
Minimum Requirements:
- Experience: 5 years’ experience in construction accounting or billing is required.
- Software Proficiency: Knowledge of accounting software (e.g., Sage, QuickBooks) and Excel/Google Sheets.
- Knowledge: Understanding of construction contracts, lien waivers, and payment applications.
- Skills: Strong organizational skills, attention to detail, and communication skills.
Salary Description
$31.25 - $36.06
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