Accounts Payable Administrator

Full-time

Description

About Us:

Redbarn Pet Products was co-founded in 1996 by lifelong friends Jeff Baikie and Howie Bloxam, who met as 12-year-olds on a hockey rink in Canada. Inspired by a shared passion for wholesome, high-quality dog food, they built a company that has grown to a family of 500 members, offering over 200 foods, treats, and chews. As a family-owned business for over 25 years, Redbarn’s culture is rooted in the belief that they are more than just a team—they are a family.

Position Summary

We’re looking for a detail-oriented Accounts Payable Administrator to manage vendor invoices, ensure timely and accurate payments, and support smooth financial operations. This role is key to maintaining strong vendor relationships, accurate reporting, and compliance with internal controls.

What you’ll do:

Accounts Payable Processing

• Review, code, and process vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documents (2-way / 3-way match).
• Ensure proper approvals are obtained in accordance with company policy.
• Prepare and process vendor payments (ACH, checks, wires, virtual cards).
• Assist in implementation of automation within AP processing.

Vendor Management

• Set up and maintain vendor records, including W-9 collection and validation.
• Respond to vendor inquiries and resolve billing discrepancies.
• Reconcile vendor statements and investigate variances.

Month-End & Reporting Support

• Assist with month-end close by preparing AP accruals and reconciliations.
• Maintain accurate AP aging schedules.
• Support audit requests by providing invoices, payment support, and schedules.

Controls & Compliance

• Ensure adherence to internal controls and segregation of duties.
• Support 1099 reporting by tracking eligible vendors and payments.
• Follow company policies related to purchasing and payment authorization.

Cross-Functional Collaboration

• Partner with Procurement, Operations, and Receiving teams to resolve invoice issues.
• Communicate clearly with internal stakeholders regarding invoice status and payment timing.

Requirements

What we’re looking for:

• Associate’s degree or equivalent experience.
• 5+ years of accounting experience (AP required; AR/GL a plus).
• Strong attention to detail, organization, and communication skills.
• Experience with accounting systems and Microsoft Office.

Some Perks of Joining the Redbarn Team

• Medical, Dental, and Vision Insurance
• 401(k) with a company match
• Flexible/Health Spending Accounts
• Voluntary Benefits
• Pet Insurance
• Life and Accidental Death & Dismemberment Insurance
• Paid Holidays/ Paid Vacation / Paid Sick
• Employee Pet Food Discounts
• Complimentary Office Snacks

Redbarn® Pet Products is an Equal Opportunity Employer and does not discriminate on the basis of race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law. Redbarn Pet Products complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, please contact Human Resources at (562) 495-7315.

CPRA Notice. If you are a California resident, and would like to learn more about what categories of personal information we collect when you apply for this job, and how we may use that information, please read our CPRA Job Applicant Notice at Collection by copy and pasting the below link into your browser).

Redbarn® Pet Products does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Redbarn property and therefore, Redbarn® Pet Products will not pay a fee for any placement resulting from the receipt of an unsolicited referral. At Redbarn Pet Product’s request only, preferred vendors may be invited to refer talent for specific open positions. In these cases, a fully executed agreement with Redbarn® Pet Products must be in place and current.

Salary Description

$30.00 t0 $32.00 per hour (DOE)