Event Coordinator

Job Description and Duties

The duties of the Event Coordinator include, but are not limited to, planning, organizing, producing, and promoting program s, exhibits and/or events for the 22 nd District Agricultural Association (District). This may include concerts and festivals, trade shows and consumer expositions, Fairtime programs and exhibits, competitions, sporting events, fundraisers, District meetings, and other special events . Job duties may involve planning , programming, and decoration of exhibits and events ; coordinating with prospective exhibitors, entertainers, promoters, judges, and contractors; and assist ing in outreach to community partner organizations on behalf of the District .

You will find additional information about the job in the .

Working Conditions

Work is primarily performed in a standard office with artificial light and climate control. At times, work may be performed outdoors; before, after (set-up/tear-down) and during the annual Fair and for event/space tours and coordination. Work activities involve working in an office setting; sitting for prolonged periods of time; bending neck in an upward and downward flexion and side-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds; and operating standard office equipment requiring repetitive hand movement and fine finger dexterity and fine coordination including the use of a computer keyboard, mouse, calculator, telephone, and radio. Work activities involve the abilities to verbally communicate and hear to express and exchange information, see to perform assigned tasks, and read, write, and speak English at a level required for successful job performance.

Special Requirements

To be considered for this position, applicants must either:

1) be reachable on an employment list (*List Eligible),

2) have transfer eligibility, or

3) have reinstatement eligibility.

*In order to have list eligibility, you MUST take/have taken and passed an exam/assessment within the past 12-months. Your eligibility is listed in your CalCareer account under the “eligibility” tab. To access the Exam/Assessment for Event Coordinator please click on the link below:

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

1. Minimum three years’ experience in coordinating events, programming, or exhibits, preferably at a large event center or fair.
2. Knowledge and experience with planning, designing, and organizing events and programs for Fairs, multi-day events, and/or festivals.
3. High School diploma or higher.
4. Basic knowledge of report writing and all forms of written and verbal communication.
5. Experience with and the ability to use Microsoft Office – Teams, Word, Excel, Outlook, PowerPoint, etc.
6. Strong communication skills with the ability to present information effectively.

Benefits

Our Amazing Perks!

There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes: Health and wellness benefits (e.g., medical, dental, vision, etc.); Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.); Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.).

To learn more about benefits for State employees, visit the CalHR Website at:

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  1. Describe how your education and/or experience qualifies you as the best person for this job.

  2. Describe your background in working at a large event center or fair and how that has prepared you for this job.

  3. Describe your background specific to exhibits or exhibit programming and your role in the planning and/or execution of one or more exhibits.

  4. Describe your best practices for coordinating events with multuple stakeholders and variables. Explain how you manage and communicate goals and priorities.