Project Coordinator

The Project Coordinator serves as a critical operational and administrative partner to the Chief Development Officer and Chief Creative & Design Officer, supporting the planning, coordination, and execution of development and design initiatives across the portfolio.

This role sits at the intersection of development, architecture, and creative execution, ensuring alignment, communication, and timely delivery of projects from concept through completion. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, executive-facing environment.

ESSENTIAL FUNCTIONS:

• Provide day-to-day administrative and project coordination support to the Chief Development Officer and Chief Creative & Design Officer
• Manage calendars, schedule meetings, and coordinate internal and external stakeholder engagement across development and design teams
• Prepare meeting agendas, presentations, reports, and briefing materials for executive review
• Track development and design project timelines, deliverables, and milestones from concept through execution
• Maintain centralized project trackers and documentation to ensure visibility and accountability
• Assist in coordinating approvals, design reviews, and project updates across departments
• Serve as a liaison between Development, Design, Construction, Leasing, and other internal teams to ensure seamless coordination
• Support communication and information flow between executive leadership, consultants, and external partners
• Coordinate meetings and follow-ups to ensure alignment on scope, schedule, and priorities
• Identify opportunities to streamline project workflows, improve coordination processes, and enhance efficiency
• Support the implementation and maintenance of project management systems, tools, and templates
• Utilize AI tools to enhance processes and productivity.
• Support with research on various development and acquisition projects.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Real Estate, Architecture, Design, or related field (or equivalent experience)
• 2–5 years of experience in project coordination, executive support, development, design, or a related environment
• Strong organizational and time management skills with the ability to manage multiple concurrent priorities
• Excellent written and verbal communication skills, with the ability to interface with executive leadership
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools
• Strong attention to detail and a proactive, solutions-oriented mindset
• Organizational Excellence: Ability to manage complex schedules, timelines, and deliverables with precision
• Collaboration: Works effectively across departments and with diverse stakeholders
• Executive Presence: Professional, polished, and able to operate confidently in executive settings
• Problem Solving: Anticipates needs and proactively addresses challenges
• Adaptability: Thrives in a dynamic, fast-paced environment with evolving priorities
• Proficient in utilizing AI tools (ChatGPT, Claude etc.)

$75,000 - $85,000 a year

Caruso is an equal opportunity employer. We celebrate a diverse and inclusive workforce that reflects the communities we serve. We believe that diversity of thought, background, and experience makes us stronger and more innovative. We do not discriminate against any employee or applicant for employment and comply with all applicable laws providing equal employment opportunities. We foster a workplace where everyone feels welcome, respected, and valued. We are committed to creating a workplace where everyone can thrive.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.