Lab Operation Support Admin (San Jose)

Lab Operation Support and Purchasing Admin

Responsibilities:

• Manage labs’ purchase & shipping requests including invoices.
• Identify and contact vendors for specifics items per projects need
• Maintain purchasing information, files/records, and new vendor registration
• Request quotations for comparison and price negotiation with vendors
• Prepare require docs & submit order requests & work closely with Finance Purchasing team to provide necessary info to complete internal PO process
• Actively follow up for status of PO, follow up with vendors on ETA and delivery schedule
• Receive new orders and enter in JIRA system for tracking purpose, maintain life cycle of JIRA system
• Maintain Confluence space for group; documentation of HR/Legal/Project related information
• Provide Administrative support to the lead & management of lab; Perform HR task (On-board & Off-board, Handle and resolves employee relations issues)
• Organize & support team events
• Collaborate with Finance/Accounting for invoicing and payment processing
• Drive physical audits and perform regular inventory and support asset management team
• Prepare and coordinate and receive incoming shipments. Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.
• Perform ad hoc requests as directed by on-site management.
• Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.
• Train, mentor, and suggest improvements / modifications.
• Technical Skills: Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.
• Able to lift 50 lbs.
• Able to move servers to and from main DC to the colocation and labs
• Proficient knowledge of confluence, Microsoft Windows, Linux OS types.

Requirements:

• Hands on, self-starter who is comfortable with multiple tasks in a team environment
• Five+ years of purchasing and inventory management experience
• Administrative experience & Solid spreadsheet skills
• Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.
• Strong technical, analytical, and problem solving skills.
• Ability to complete tasks and deliverables within expected timelines
• Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures.
• Able to work independently as a part of a larger team in a global organization.
• Able to multitask in high pressure situations and take ownership of project / tasks from planning, deployment, and post-deployment support.
• After hours and weekend support and/or alternative work schedules are required at various points in the year

Pay range is $27 - $32 per hour with full benefits available, including paid time off, medical/dental/vision/life insurance, 401K, parental leave, and more. Our compensation reflects the cost of labor across several US geographic markets. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.

THE PROMISES WE MAKE:

At Crystal Equation, we empower people and advance technology initiatives by building trust. Your recruiter will prep you for the interview, obtain feedback, guide you through any necessary paperwork and provide everything you need for a successful start. We will serve to empower you along the way and provide the path for your professional journey.

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