Accounts Payable Specialist

About Northwood:

Northwood is a modern space infrastructure company focused on connecting space and Earth. The world runs on space. Space will run on Northwood. Our global ground network ensures that missions ranging from national security, to global connectivity, to disaster response can unlock their full potential and operate every day without fail.

Role:

Northwood is seeking an Accounts Payable & Receivable (AP/AR) Specialist who will be responsible for managing the company’s day-to-day financial transactions, ensuring accurate and timely processing of invoices, payments, and customer billings. This role is critical for maintaining strong vendor and customer relationships, supporting cash flow, and ensuring accurate financial records.

This is an hourly+ equity, non-exempt position . Regular business hours are expected, with occasional overtime opportunities depending on workload and month-end close activities.

Responsibilities:

Accounts Payable (AP):

• Process vendor invoices, match POs to receipts, ensure proper coding of expenses and ensure timely payments

• Reconcile vendor statements and resolve discrepancies

• Manage expense reimbursements and corporate credit card reconciliations

• Maintain accurate AP records and ensure compliance with internal controls

• Assist in maintaining the vendor master file, ensuring data accuracy and compliance with tax requirements (e.g., W-9s, 1099s)

• Prepare AP aging reports and other financial reports for review by management

Accounts Receivable (AR):

• Generate, track and send customer invoices in alignment with contracts

• Monitor collections, follow up on outstanding balances, and support cash flow forecasting

• Reconcile AR accounts and resolve billing disputes

• Partner with sales and operations to ensure accurate billing information

• Prepare AR aging reports and other financial reports to estimate cash inflows

• Support liquidity and cash flow planning, analyze variances between forecasted and actual receipts

General Finance Support:

• Assist with month-end close activities (accruals, reconciliations, journal entries)

• Maintain accurate records in the ERP/accounting system

• Support audits and compliance reviews

• Identify opportunities to improve and streamline AP/AR processes

• Participate in process improvement initiatives, including system enhancements and policy updates

Basic Qualifications:

• 2–4 years of experience in accounts payable, accounts receivable, or general accounting

• Experience in a manufacturing, hardware, or technology environment preferred

• Strong understanding of basic accounting principles (GAAP)

• Proficiency with accounting/ERP systems (NetSuite, QuickBooks, or similar)

• Advanced Excel/Google Sheets skills

• Detail-oriented, highly organized, and able to manage multiple priorities

• Strong communication skills for vendor and customer interaction

Preferred Qualifications:

• Prior experience in the aerospace, satellite, telecommunications, or defense industries

• Proficient in SQL or other data tools for supplier and quality analytics

• Startup or fast-paced environment experience a plus

Additional Information:

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Northwood is an Equal Opportunity Employer; employment with Northwood is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.