HR Assistant POST NUMBER: 471916

About the Role

Our client is seeking a detail-oriented and organized Human Resources Assistant to support the HR team with day-to-day administrative tasks and employee support. This role is ideal for someone looking to grow their career in Human Resources while gaining hands-on experience across HR operations, onboarding, and employee support.

Key Responsibilities

• Assist with new hire onboarding , including preparing paperwork, coordinating orientation, and maintaining employee files

• Support the HR team with data entry and maintaining accurate employee records in HR systems

• Respond to employee questions related to HR policies, benefits, and general inquiries

• Assist with benefits administration , including enrollments and employee updates

• Help coordinate recruiting efforts , including scheduling interviews and communicating with candidates

• Maintain and update HR documentation, policies, and internal resources

• Support payroll preparation by ensuring employee information is accurate and up to date

• Assist with HR reporting and tracking using spreadsheets and HR systems

• Provide general administrative support to the HR department and assist with special projects as needed

Qualifications

• 1–3 years of administrative or HR support experience

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

• Ability to handle confidential information with professionalism and discretion

• Strong time management skills and ability to manage multiple priorities

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.