Office Manager
Job Description
Job Description
We are looking for an Office Manager to support daily administrative operations and help create an organized, efficient workplace in California. This Long-term Contract position is ideal for someone who can balance front-office coordination with hands-on support for purchasing, vendor communication, and basic financial administration. The right candidate will bring strong attention to detail, a service-oriented approach, and the ability to keep office activities running smoothly.
Responsibilities:• Coordinate day-to-day office operations to ensure an efficient and well-organized administrative environment.
• Manage the purchasing of office materials and supplies, tracking inventory levels and replenishing items as needed.
• Maintain orderly supply storage and ensure staff have timely access to the resources required for daily work.
• Support accounts payable activities by organizing invoices, preparing documentation, and assisting with payment processing.
• Serve as the first point of contact for visitors, phone calls, and general front-desk inquiries in a courteous and attentive manner.
• Assist with administrative scheduling, document handling, and general office support tasks across the team.
• Communicate with vendors and service providers to help resolve supply, delivery, or office-related issues.
• Help maintain accurate office records and administrative files to support smooth business operations.• At least 2 years of experience in office administration, office management, or a similar support role.
• Practical experience handling office supply ordering, inventory coordination, and general administrative tasks.
• Familiarity with accounts payable processes, including invoice review and payment support.
• Ability to manage receptionist or front-desk responsibilities with professionalism and strong customer service skills.
• Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail.
• Clear verbal and written communication skills for working with staff, visitors, and external vendors.
• Proficiency with standard office software and general administrative systems.
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