Executive Assistant

SGS Consulting
California

Job Responsibilities:

  • Drive meeting agendas and recap/next steps for Staff Meetings
  • Assist VP with creation of Power Point decks for internal and external presentations.
  • Drive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logistics
  • Effective verbal and written communication to interact with clients, staff and external stakeholders
  • Manage travel logistics inclusive of travel arrangements including air, hotel, ground transportation for VP
  • Facilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)
  • Identify efficient ways to run the department and ‘virtual office’; troubleshoot malfunctions and barriers to support the broader team
  • Manager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation
  • Complete and submit expense reports for VP and Directors
  • Handle multiple tasks and projects, with the ability to grow as a project management professional
  • Assist broader team when necessary

Skills:

  • Calendar Management, Travel arrangement, Meeting scheduling, Project management, Microsoft Outlook, Excel and PowerPoint

Education/Experience:

  • 5+ years administrative experience supporting at senior levels
  • Must have an extremely high attention to detail and sense of urgency
  • Proficiency in Microsoft Outlook, Excel and PowerPoint
  • Ability to positively build and maintain relationships across organization
  • Be trusted and loyal partner; able to handle confidential and sensitive information
  • Ability to deal with and handle changing schedules quickly and efficiently
  • Demonstrated ability to work as a team player
  • Demonstrated excellent communications skills, both written and oral
  • Demonstrated excellent organizational skills with an ability to think proactively and prioritize work
  • The desire and commitment to take on increasingly greater levels of responsibility
  • Flexible schedule and the ability to be available after hours/on weekends as needed
Posted 2025-11-14

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