Executive Assistant
Job Responsibilities:
- Drive meeting agendas and recap/next steps for Staff Meetings
- Assist VP with creation of Power Point decks for internal and external presentations.
- Drive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logistics
- Effective verbal and written communication to interact with clients, staff and external stakeholders
- Manage travel logistics inclusive of travel arrangements including air, hotel, ground transportation for VP
- Facilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)
- Identify efficient ways to run the department and ‘virtual office’; troubleshoot malfunctions and barriers to support the broader team
- Manager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation
- Complete and submit expense reports for VP and Directors
- Handle multiple tasks and projects, with the ability to grow as a project management professional
- Assist broader team when necessary
Skills:
- Calendar Management, Travel arrangement, Meeting scheduling, Project management, Microsoft Outlook, Excel and PowerPoint
Education/Experience:
- 5+ years administrative experience supporting at senior levels
- Must have an extremely high attention to detail and sense of urgency
- Proficiency in Microsoft Outlook, Excel and PowerPoint
- Ability to positively build and maintain relationships across organization
- Be trusted and loyal partner; able to handle confidential and sensitive information
- Ability to deal with and handle changing schedules quickly and efficiently
- Demonstrated ability to work as a team player
- Demonstrated excellent communications skills, both written and oral
- Demonstrated excellent organizational skills with an ability to think proactively and prioritize work
- The desire and commitment to take on increasingly greater levels of responsibility
- Flexible schedule and the ability to be available after hours/on weekends as needed
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