Admin Section Supervisor

Job Description and Duties

This position is part of a dedicated team working to fight climate change and improve air quality in California. The Industrial Strategies Division (ISD) at the California Air Resources Board (CARB) is seeking a dynamic and results-driven Staff Services Manager I (SSM I) to lead the Administrative Oversight Section (AOS) and serve as a key member of the Division’s management team.

The Administrative Oversight Section provides division-wide administrative support to ISD and its seven branches, including personnel transactions, contracts and procurements, facilities coordination, safety and emergency management, and general office services. The Division’s programs address fuels, energy, waste, natural systems, and other climate and air quality efforts, with fiscal responsibilities that include:

• The multi-billion-dollar Cap-and-Trade and Low Carbon Fuel programs
• Tens of millions in annual collections under the AB 32 Cost of Implementation Fee
• Several million in annual contracts
• Funding to support over 200 staff

Under the direction of the Assistant Division Chiefs, the SSM I plans, organizes, and directs the activities of AOS to ensure timely and effective delivery of administrative services. Specific duties include:

• Managing and mentoring staff who provide administrative and clerical support across the division
• Overseeing personnel transactions, contract development and monitoring, and tracking of invoices to ensure compliance with procurement and payment deadlines
• Establishing division-wide administrative policies, procedures, and tracking systems
• Ensuring sufficient office supplies and resources to support day-to-day operations
• Coordinating with branch chiefs and managers on division-wide assignments for reports to the Legislature, Governor’s Office, CalEPA, the Chair’s Office, and the Executive Office
• Recruiting, hiring, training, and evaluating staff performance, recommending training, and conducting personnel actions when necessary
• Overseeing coverage during scheduled and unscheduled absences and adjusting workloads to meet changing priorities

This position requires strong leadership, strategic thinking, and the ability to work collaboratively with a wide range of internal and external stakeholders.

You will find additional information about the job in the .

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resource Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required.

The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement.

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

• Position located in a high-rise building.
• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.).
• Daily use of a personal computer, office equipment, and/or telephone.
• Travel may be required.

Special Requirements

Applicants must include a Supplemental Questionnaire (SQ) for this recruitment. Applications without an SQ or including an SQ that does not directly answer all the items below will not be considered. Cover letters and resumes do not take the place of the SQ.

• Require Name on SQ
• Require Job Control Number on SQ
• Maximum number of pages: 2 (Arial font, 12 point, single spaced, 1-inch margins)

1. Describe your experience managing or supervising staff, including how you have developed, motivated, and evaluated staff performance.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most competitive candidates will demonstrate:

• Proven experience effectively managing and developing staff with varied skills and needs
• Ability to design, implement, and continually improve administrative policies, systems, and procedures
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills, including the ability to edit and proofread documents for clarity and accuracy
• Strong interpersonal skills with the ability to elicit cooperation and build positive relationships with staff, management, and stakeholders
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and related tools
• Familiarity with state administrative processes, including personnel, contracts, procurement, and budget tracking
• Commitment to a positive, adaptable, and solutions-oriented approach in the workplace

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Nearby (third-party) Parking
• Convenient to public transportation
• Gym
• Daycare facility
• Located near to DOCO

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Supplemental Application -

  Please see the Special Requirements section of this job advertisement for detailed instructions for the SQ submission.