Human Resources Assistant

Job Summary

The Human Resources Assistant assists with the day-to-day operations of the Human Resource Department. This position may assist and/or carry out responsibilities in one or more of the following functional areas: benefits, employee relations, compensation, leaves of absence, and employment

Essential Duties

• Maintains employee profiles on HRIS system and performs file maintenance.
• Conducts fingerprinting and administers background checks from multiple sources.
• Process E-Verify for all new hires, and maintain I-9 documentation in accordance with USCIS document retention requirements.
• Conducts onboarding meetings with new hires, ensuring policy acknowledgements are received, and communicating Bank's benefit package to new hire.
• Performs maintenance to enter new hire information in payroll system and communicates with IT on required bank systems access.
• Facilitate the timely completion of promotion and termination in all systems
• Orders name badges and business cards.
• Manages the placement of seasonal employees, temporary employees, and contractors ensuring appropriate agreements are in place and disclosures are signed.
• Ensures employee bulletin boards are current throughout the organization.
• Maintains employee files, ensuring any acknowledgements for policies or compensation are current.
• Distributes job descriptions and policy updates and tracks for acknowledgement.
• Coordinate the distribution of anniversary cards and flower arrangements
• Assist with sensitive and confidential matters like personnel relations, employee information, organizational changes, and data files.
• May provides guidance to employees regarding Human Resources related areas.
• Performs other related duties, as assigned and required.

Complies with all State and Federal Banking regulatory requirements, including but not limited to: BSA, Anti-Money Laundering OFAC, CIP, Financial Elder Abuse Reporting, Sexual Harassment, Information Security and privacy requirements. This position will elevate suspicious activity to supervisory staff and/or BSA department. Completes compliance and other technical training workshops as assigned.

Non-Essential Duties

• File Maintenance
• Required Knowledge Federal/State Employment Laws
• Basic Knowledge, Skills and Abilities
• Ability to relate to individuals at all levels
• Clear understanding of the English Language (Spoken & Written)
• Basic Mathematics Skills
• Customer Service Skills
• Critical Thinking, Judgment & Problem Solving Skills
• Ability to actively listen & learn
• Ability to work under pressure
• Able to deliver effective results, meet tight deadlines and targets
• Ability to respectfully communicate with supervisors and co-workers
• Ability to effectively deal with unpleasant, angry or discourteous people
• Proficient in Microsoft Excel, Word, Outlook.

Equipment Operated

• Desk Top Computers
• Standard Office Equipment (copiers, fax machines, telephones)
• Physical Requirements & Work Environment
• Requires sitting for prolong period of time
• Requires lifting up 25 lbs.
• Office setting w/controlled temperature

Education and Experience

• High School Diploma or equivalent required.
• Preferred candidate should have 0-4 years of Human Resource experience

As a part of the Bank’s internal control systems, employees holding sensitive positions are required to be absent from their duties for a minimum of two consecutive weeks each year. This position has been deemed to meet the test for a sensitive position, and therefore you will be required to meet the minimum absence requirement each and every year.

This job description is not intended to be all-inclusive, and employees will be required to perform additional related work duties as assigned by their immediate supervisor and/or management. Farmers and Merchants Bank of Long Beach reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.