Contract Administrator

Description

CONTRACT ADMINISTRATOR - Upland, CA

About us:

The Lewis Group of Companiesis one of the nation’s largest privately held real estate development firms. With over 70 years of experience, we’re committed to creating thriving communities. We value honesty, long-term relationships, and high-quality standards that benefit our employees, residents, and the broader communities we serve.

About your new career:

As our new Contract Administrator, you will play a vital part within the project development team by managing and maintaining a wide range of contracts—from construction and vendor agreements to leases and service contracts—ensuring accuracy, compliance, and alignment with company goals. This is an exciting opportunity to work cross-functionally with project managers, legal counsel, finance teams, and external vendors to support some of our most impactful projects.

What You’ll Do:

Contract Management & Administration

• Draft, review, and manage various contracts, including construction agreements, vendor contracts, leases, and service agreements.
• Maintain a centralized contract tracking system to monitor key dates, obligations, renewals, and compliance deadlines.
• Coordinate contract modifications, extensions, and terminations and ensure accurate execution and filing.
• Assist in negotiating terms and conditions to align with business objectives and mitigate risk.

Compliance & Risk Oversight

• Ensure all contracts comply with applicable laws, regulations, and internal policies.
• Monitor contract performance and address any instances of non-compliance.
• Review vendor/contractor insurance, licensing, and bonding requirements.
• Identify potential contract risks and support legal counsel in developing mitigation strategies.

Cross-Team Collaboration

• Serve as the go-to contact for all contract-related inquiries.
• Collaborate with internal stakeholders—project managers, property managers, legal, and finance teams—to ensure contracts support project goals.
• Facilitate contract approvals and signature workflows.

Financial & Reporting Support

• Track contract budgets, financial obligations, and payment terms.
• Review invoices and change orders for consistency with contract terms.
• Prepare and present contract summaries, risk reports, and deadline trackers for senior leadership, while supporting documentation and compliance monitoring, as needed.

What You Bring:

• 3+ years of experience in contract administration, preferably in real estate development or construction.
• An understanding of contract law, lease/construction agreements, and vendor management.
• Strong interpersonal and communication skills to work with external business partners and internal departments.
• Work experience with MS Office Suite is required. Experience with accounting software like QuickBooks, JD Edwards, or similar is a plus.

Salary, Benefits & more Info:

In addition to a competitive hourly salary range of $27/hour + per experience, you will be eligible for annual bonus and raises, a variety of health benefits plans to choose from, a 401K savings plan with company match, $30/month cellphone allowance, apartment discounts, unlimited PTO accrual, free access to LinkedIn Learning course, advancement potential and more. Note: This is a Monday-Friday, 8am-5pm position in Upland, CA (Fridays are remote).

Why Join Lewis?

At Lewis, we’re more than a real estate development company — we’re a community builder. We care deeply about our employees and believe in investing in your success, professionally and personally. We foster a welcoming, inclusive workplace that values your contributions and supports your career goals.

Lewis Management Corp. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.