Order Processing Assistant (Temporary, Part-Time)

Role Description

We are seeking a detail-oriented Order Processing Assistant to support our Sales Operations team. This role reports to the Head of Revenue & Sales Operations (HRSO) and is responsible for ensuring accuracy and integrity across sales deal data, contracts, and invoicing processes.

The ideal candidate is highly organized, communicates well, is process-driven, and comfortable working within sales and contract management systems.
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This is a temporary, part-time role.

Location

This is a hybrid role based at our headquarters in Sacramento, California, with in-office attendance expected Tuesday through Thursday.

Responsibilities

• Order Processing & Deal Governance

  + Audit and verify that all signed contracts are properly attached within HubSpot andaligned with corresponding deals

  + Ensure consistency between contract terms and product data (Product Org Adminrecords) partnering cross-functionally to identify and resolve data discrepancies
  

• Invoicing & Payment Management
  

  + Ensure product invoices are generated accurately and in a timely manner
  + Track invoice progress and maintain visibility into payment status

  + Follow up internally with deal stakeholders (and externally with customers, if directed) tosupport timely payment collection
  

• Operational Effectiveness
  

  + Provide regular updates on audit progress across Deals, Contracts, and Product OrgAdmin records

  + Identify and recommend process improvements to streamline deal governance and invoicing workflows
  

Requirements

• Experience in order processing, contract auditing or a related role
  

• Experience with common CRM sales tools (HubSpot preferred but not required) and contract platforms (DocuSign, PandaDoc, Adobe, etc.)
  

• Strong attention to detail with the ability to audit data across systems
  

Compensation & Terms

• $20/hour at 20 hours per week
  

• This is a temporary role with an initial duration through the end of 2026; as the business grows and operational needs evolve, there may be opportunities to expand responsibilities or extend employment.
  

• Computer hardware, office snacks & drinks provided. Participation in Relish lunch service (in-office) 3x a week included.
  

• Not eligible for Medical, Dental, Vision benefits or Paid Vacation/Sick.