Executive Administrative Assistant

Location : 6001 Oak Canyon STE 100, Irvine, CA

Summary:

The Executive Assistant will provide support to the President of the Peripheral Vascular division in all aspects of supporting executive functions in a global organization. The responsibilities require independent judgment, initiative, and executive intuition in supporting the needs of an executive in their team, while demonstrating adaptability and problem-solving as part of office management.

What You Will do:

• Provide comprehensive administrative support to the President including managing travel arrangements (air, hotel, transportation), visa processing, and IT support for key meetings.
• Coordinate and reconcile expense reports, maintain the President’s calendar, and assist with preparation of materials for speaking engagements, including PowerPoint presentations and event briefs.
• Execute procurement and purchase orders, including food and beverage orders, recognition gifts, and leveraging discounts for professional services.
• Support strategy team operations by managing meeting agendas, liaising with presenters, and organizing materials for executive meetings, ensuring all materials are updated and prepared for distribution.
• Manage logistics for various strategy-related meetings, including contracts with BCD Travel, hotel bookings, transportation, and event coordination.
• Plan and support strategic planning meetings, including online and in-person sessions, ensuring all materials are organized and assisting with presentations for executive meetings.
• Build relationships with key stakeholders, liaise with executive assistants, and provide ad-hoc support to team members as needed, including handling contract issues and payment concerns for hotel services.

What you need:

Required:

• High School Diploma or equivalent
• 5+ years’ experience providing high-level administrative support, including calendar, expense, travel, and meeting/event planning
• Experience proofreading, editing, and/or preparing executive-level documents
• Experience with Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation
• Ability to work outside normal business hours

Preferred:

• Associate or bachelor’s degree
• Familiarity with SAP Concur and/or BCD Travel

Pay rate will not be below any applicable local minimum wage rates.

$36.71 - $51.62 USD Hourly

Health benefits include: Medical and prescription drug insurance, dental insurance, vision insurance, critical illness insurance, accident insurance, hospital indemnity insurance, personalized healthcare support, wellbeing program and tobacco cessation program. Financial benefits include: Health Savings Account (HSA), Flexible Spending Accounts (FSAs), 401(k) plan, Employee Stock Purchase Plan (ESPP), basic life and AD&D insurance, and short-term disability insurance. Stryker offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongside its customers around the world, Stryker impacts more than 150 million patients annually. Depending on customer requirements employees and new hires in sales and field roles that require access to customer accounts as a function of the job may be required to obtain various vaccinations as an essential function of their role.