Administrative Assistant

Purpose

Responsible for providing comprehensive administrative support to the department including managing calendars coordinating travel facilitating meetings and events processing expenses preparing presentations and supporting department operations.

Responsibilities

• Provide administrative support including calendar management travel arrangements meeting coordination processing expenses conference registration organization chart maintenance and correspondence handling.
• Facilitate onboarding and account setup for new team members including hardware and system access requests.
• Initiate process and track Statements of Work (SOWs) and Purchase Orders (POs) in coordination with finance and procurement teams.
• Oversee and support invoicing payment tracking and vendor communications to ensure timely compliance with contracts.
• Prepare reports presentations and other communications using current business software (such as Microsoft Office Suite Teams Adobe Acrobat and other relevant tools).
• Ensure adherence to all relevant corporate and divisional policies and regulatory guidelines while accurately managing departmental records and documentation.
• Act as a point of contact for internal and external partners
• Organize team events workshops and virtual meetings leveraging modern collaboration platforms as needed.
• Support and train new or junior administrative team members as needed

Qualifications :

Qualifications

• High School diploma or equivalent. Some college preferred.
• 2 years previous admin experience
• Intermediate to Advanced knowledge of Microsoft Office Acrobat DocuSign Outlook and understanding of business processes and requirements

In-office schedule: TuesdayThursday onsite; Monday and Friday are flexible work-from-home days subject to manager discretion

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: 

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our short-term incentive programs. 

Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

No

Employment Type :

Full-time