Senior Billing Analyst, Energy Management | On-site ($74,600 - $102,100)

Position Summary:

The Senior Analyst, Energy Management, maintains multiple utility and energy databases and supports and supervises utility billing management. and ensures project management coordination. This position will interface with internal customers (Engineering, Property/Operations Management, Construction, and Corporate Accounting) and exterior utility providers.

Job Duties:

Utility Management and Billing Oversight

• Manage the utility billing outsource team, ensuring invoices are processed accurately and timely

• Direct and assist Adams Bridge and AP team (account setup, billing process, and questions)

• Ensure timely and accurate processing of payments, including checks, ACH, and wire transfers

• Monitor payment schedules and resolve issues related to overdue or duplicate payments

• Serve as direct contact and interface with utility providers

• Maintain accurate and up-to-date vendor records, including W-9s and banking details

• Assist with utility budgeting, forecasting, and all reporting

EnergyCAP

• • Maintain database integrity for utility, interval, and billing data

  • Collaborate with operations, accounting, and vendors to provide utility support

  • Accounts payable invoice management

  • Responsible for resolving billing issues

  • Investigate and resolve discrepancies in vendor accounts, invoices, and payments

  • Perform weekly/monthly utility bill audits, adjustments, accruals, and corrections

Reporting & Analysis

• • Prepare aging and missing bill reports and assist with month-end and year-end closing

  • Verify the accuracy of vendor rebills and submit for processing

  • Generate and analyze gap reports to identify missing invoices, follow up with the vendor for outstanding bills

Tenant Billing

• • Oversee monthly tenant sub-meter bill retrieval for processing

  • Perform quarterly billing audits

Project Coordination

• • Department support- daily operations, reporting, and cross-functional coordination

  • Collaborate with internal teams to support departmental initiatives, resolve issues, and improve process efficiency

Minimum Qualifications / Other Expectations:

• Bachelor’s degree in Business, Accounting, Finance, or equivalent experience required
• 5+ years of progressive accounts payable experience
• Excellent analytical, problem-solving, and organizational skills
• High attention to detail and accuracy
• Knowledge of General Accounting Principles
• Basic knowledge of utility billing
• Proficient in Excel, Word, and Google applications
• Use of EnergyCAP utility database is a plus

Compensation:

Base Pay Range: $74,600.00 - $102,100.00

 

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

 

About Us:
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company , our legacy and our guiding principles .

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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