Executive Assistant to Vice President

General:

Manage active executive calendar and reminders

Create travel plans, itineraries, agendas

Coordinate effectively with internal and external stakeholders

Keep VP well-informed of upcoming commitments and responsibilities

Maintain/update all of this department’s SOPs

Maintain official corporate records for multiple entities

Errands as necessary

Office Manager:

Maintain office supplies and upkeep

Oversee office cleaning and repairs

Maintain office décor, carpet cleaning, trash removal, as necessary

Track use of company vehicle reservations

Keep vehicles clean, serviced, maintained and fueled

Accounting Duties:

Reconcile credit card statements for Vice President

Submit company 401(k) payroll deductions to Fidelity Investments

Maintain 401(k) enrollment, changes, and administrative deadlines

Use Quickbooks to enter and pay bills, and print checks

Recruiting:

Support all Managers in the hiring of all office positions using Team Engine

Liaison with professional Recruiters when contracted

Screen applicants and forward to appropriate department manager

Drive the pace of the recruiting workflow, assessments, interviews, etc.

Prepare onboarding schedule and information for new hires

Abilities:

Must demonstrate sound judgement and discretion

Must be a self-directed, continual learner who can prioritize

Must be able to keep up and adapt to changing organizational needs

Must be able to manage effective relationships, inspire respect, and diplomacy

Organization, time-management and problem-solving are indispensable

This job description includes the general nature and level of work, but is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position.

Hours: Mon-Fri, in the office, 7:30am-4:00pm

Company Benefits:

Paid vacation/sick time and holidays

Medical, dental, vision insurance

401(k) retirement plan

Bonus Plan

Profit Sharing

Tuition Assistance Program

Scholarship Fund